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How to Export and Import Horde Emails for Backup or Transfer

Looking to backup or transfer your Horde email folders? You might think you can simply transfer the folder files via FTP. While in some instances this is possible, in most the file formatting prevents this method from being successful. Here is an approach that should work in most versions of Horde (webmail). Note that if your folders contain a large amount of email you will probably need to divide them into smaller folders.

Exporting Your Emails from Horde

  1. In the navigation menu at left click on your general “mail” folder (which should contain all your mail sub-folders)
  2. Next, in the menu bar at top, click on “Folders.”
  3. Now select the folder you wish to export by checking its box.
  4. Next, select “Download Folder(s)” from the “Choose Action:” drop-down box.
  5. You will be given an .mbox file to download. Store it in a location you’ll remember.

That wasn’t too hard was it? Next sign in to the Horde account in which you wish to import the mail folder you just saved.

Importing Your Emails Into Horde

  1. Click “Folders” in the menu bar.
  2. Select “Create Folder” from the “Choose Action:” drop-down box and give your new folder a name (preferably the same name as the one you just exported from).
  3. Now select this folder by checking its box.
  4. This time, select “Import Messages” from the “Choose Action:” drop-down box.
  5. Next you’ll browse to the download location you used above and select your .mbox file to import and click “Import.”
  6. Your messages should automatically be imported into your newly created folder.
  7. Double check the new folder and make sure the messages are there and that they are intact.

Repeat this process for all your folders. For folders that are too large (your browser stalls or stops loading on export), you most likely have messages with attachments that are too large to handle. I recommend sorting the messages by size, downloading the attachments from the largest messages and forwarding them on with your preferred email client along with the message body. Then move (or delete) these messages from the folder you wish to export and try again. Eventually you will have gotten the folder down to a reasonable enough size and the export will succeed.

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About Alex Schenker

Alex bring a series of in-depth articles on search marketing and content management systems as well as troubleshooting tips to We Rock Your Web's collection. He is an avid tennis player, nature enthusiast, and hiker, and enjoys spending time with his wife, friends, and dogs, Bella and Lily.
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  • Anonymous

    i’d like to know how to save and download lotus notes as well

  • Anonymous

    This is a HUGE benefit – as far as I can tell, none of the other webmail clients provide this kind of backup service. Market this feature – there are lots of seekers on the web looking for this exact solution Thank you so much.

  • Anonymous

    Can you import Outlook files to Horde?

    • We Rock Your Web

      You can’t import Outlook files into Horde directly, but you can export them in a format that is compatible with Horde. We wrote a separate article that addresses this issue: Import Outlook Contacts into Horde.

  • Anonymous

    How can I export or make a backup for email messages in horde to outlook express? we are four members working in a company and we use the horde to receive and send e mails and every one has its own computer and all of as use the same user name and password to login in horde mail …. and sometimes we need to backup these mails to the outlook express just in two computers will using the backing up …. how can we gathered the email to gather in one computer ?????

  • Anonymous

    I would simply use a third party email provider. It’s nice having website hosting and email separate, so if one goes down the other is still up and running.

  • Anonymous

    Please can anyone tell me why I am unable to send email from Horde webmail to my gmail account or the Google apps email account?

  • Anonymous

    I need to buy horde mail can any body help me. you can contact me at samglag at yahoo dot com.

    • We Rock Your Web

      No need to buy Horde – it’s a free email utility that comes with your cPanel installation with any hosting provider running a Linux-based server.

  • Anonymous

    Thank you for the how to. Saving my mails (even zipped) worked great. But unfortunately I can’t restore my inbox (roughly 28MB unzipped) because the upload always breaks off after about 10 – 15 seconds. Should I try to find a tool that helps me split the mbox file into smaller chunks or is some other reason more likely? All hints are welcome. Stefan

    • We Rock Your Web

      You can try finding a way to split the mbox file (we’ve heard of a script that can do it on a Mac), or you can export folders into separate mbox files, and import them one at a time.

  • Anonymous

    My question concerns the process I need to do in order to access my horde emails from gmail. How do I send them there? I tried to set it up through gmail, and failed several times. Any ideas?
    Thanks!

  • Anonymous

    About to move a friends domain to my server. This saved me a lot of hassle because they don’t have access to the cPanel where it’s currently hosted.

  • Anonymous

    I don’t know what my host was playing at but after a quick search on Google I found your very helpful article. Thanks!

    Shame I couldn’t import/export the whole directory structure as is but this helped me retrieve the individual directories. Many thanks once again.

  • Anonymous

    I have several Horde accounts. On some of them, after my local Outlook retrieves the emails, they remain in the Horde inbox. On other accounts they disappear.

    Where is the setting for whether they stay or disappear?

    Thanks!

    • We Rock Your Web

      Hi there,

      Great question. You can usually opt to have your email client (ie. Outlook) leave a copy of the message on the server when it retrieves it. Also, if you use the IMAP (as opposed to POP) protocol to retrieve your messages, a copy will automatically be left there, as you’ll be accessing the server directly instead of moving/ copying messages to and from.

  • Anonymous

    This is Amazing!!! Thanks a lot!!

  • Anonymous

    How you save/download Notes from Horde???

  • Anonymous

    How do I get my username and password for Horde Webmail? I swear I have the right info, but it keeps saying “login failed”. GRRRR

    • We Rock Your Web

      You can log into Cpanel and reset it. If you don’t have access, ask your website host to reset your password for you.

  • Anonymous

    Thanks so much… Horde is cooler than I realized. I just wished they made it more clear this great feature was available.

  • Anonymous

    Can someone describe how to check the cookies url against the page url, simply

  • Anonymous

    Do you know how you can import mail folders into Outlook?

  • Anonymous

    I have never had trouble before. What can be the cause?? We had power outage yesterday but my computer is fine. I know my user id and password.

    • Alex

      Could you elaborate on your login problem? Ie. is the screen blank, is there an error message, etc.

  • Anonymous

    When I downloaded to an MBOX file horde did not give me an option or info on where the file is stored, how do I find it or manage it?

    • Web Rocker

      It probably downloaded to your web browser’s default download location, which is typically the desktop. If you give us the name and version of your web browser (ie. Firefox 5) we can give you precise instructions where you can configure your download destination settings.

  • Anonymous

    My email provider uses Horde. I have never had any problem with any of our WinXP/Outlook 2003 PCS receiving email(POP3)from Horde. I am starting to replace some of those PCs with Win7/Outlook 2010 and Outlook 2010 is unable to receive (configured as POP3) from any Horde email accounts. I have verified the Win7 firewall allows Outlook to pass email. Have any ideas?

    Thanks in advance,

    Dennis

  • Anonymous

    The directions have been most helpful and most timely. I am becoming a fan of Horde after reading your tutorial. Thank you for putting it together. I would like to make a donation. Is this possible?

    • We Rock Your Web

      Hi there,

      We’re glad you found our article useful! Use our Contact form to get in touch about donations.

      Thanks!

  • Anonymous

    Many thanks for this guide – was a God-send! Horde doesn’t make it obvious you can import and export messages. All the best, James

  • Anonymous

    Great this worked for me (the initial solution), but I had to break the inbox folder into smaller sets before the download started.

    The mbox import facility is already there in Mac Mail.

    Cheers,

    Josh

  • Anonymous

    i have the reverse problem — i want to add my horde account to my gmail settings so i can import my work emails into gmail. every time i try, gmail either says “timed out” or “dns failed” or does absolutely nothing — reloads the settings page without adding my work account. does anyone have any ideas?

  • Anonymous

    I’m using Webmail (Horde), and would like to sort my messages into folders, but I don’t see where to create a new folder. There is no folder button at the top after clicking on ‘mail’, as the Wiki suggests.

    I’m referring to my incoming mail. I would like to sort my messages into folders, but I don’t see how to ‘Create Folder’.

    My guess is that this feature is restricted by the server (which I am administrator for), but I’m still playing around with the settings. Does this have anything to do with POP vs IMAP servers?

    • We Rock Your Web

      I would contact your hosting provider – they should be able to diagnose the issue.

      Meanwhile – if any of our community members have an idea or may have seen this before, please comment.

  • Anonymous

    I cannot import my mbox file into Outlook Express. I have downloaded it from my horde mail…

  • Anonymous

    For some reason when I sign into Horde, I just keep getting the sign in page, and yet at the bottom it tells me that it’s ‘done’
    I obviously need help!

    • We Rock Your Web

      Make sure you have cookies enabled for the page you’re visiting (ie. double check that the page URL matches your cookie URL).