Best Tools To Manage Your Projects 2020 (Continued): Clickup vs Monday vs Wrike vs LiquidPlanner & More

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Best For…
Project Management
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Team Collaboration
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Cross-Platform
Collaboration
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We compare the top 10 best tools to manage your projects and award winners in the categories of project and task management, virtual team communication, team and document collaboration, complex (large-scale) project and task management, cross-platform collaboration, collaborative brainstorming, and more.

Since we reviewed 20 companies, we cover tools that didn’t make the top 10 on this page.

Remember that these companies provide unique offerings, so depending on your specific needs, you may find a tool here at a price point that’s a great fit for your team.

ClickUp | Glip | Jira Core | Kanban Tool | LiquidPlanner | Monday.com | ProofHub | SamepageSococo | Wrike

ClickUp Review

ClickUp logo

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ClickUp is a surprisingly feature-rich project management platform for its competitive pricing. In addition to the basic task management features you’ll find in most tools, ClickUp also offers file sharing, time tracking, goals, calendars and even an inbox. Some users say it can take a bit of a learning curve to figure out how to set up all the features for your team’s needs, but overall user feedback is positive.

ClickUp launched in 2017 and has grown quickly in a very competitive space. It now boasts 100,000 teams as customers. The company is constantly refining its software to add new features and make existing ones work smarter and faster. With that said, some users say there are minor hiccups with the user experience.

Pros

Cons

  • Excellent value
  • Good for teams of all sizes
  • Unlimited users and tasks with all plans
  • Flexible and customizable
  • Time and goal tracking
  • Gantt charts and Kanban boards
  • iOS and Android apps
  • Continually updating based on user feedback
  • Native integrations with Google Drive, Dropbox, Box and 50+ apps
  • Overall great customer support 24/7
  • Steep learning curve to set up and learn all the features
  • User interface could use some improvement
  • Some features are a bit clunky
  • Two-factor authentication only available in higher plans

Pricing

The following prices are if you pay annually (a 45% savings over paying month-to-month). All plans, including the free version, have unlimited users and tasks.

  • Free version: 100MB file storage
  • Unlimited: $5/user/month (unlimited storage and advanced features)
  • Business: $9/user/month (business class features and added security)
  • Enterprise: must contact for pricing
  • View all options

Glip Review

Glip logoVisit Website

Owned by RingCentral, one of our top picks for best online fax companies, Glip offers many of the same features you’d expect from similar online tools, including instant messaging, file sharing and task management, but nothing that stands out. For that reason, we didn’t see any compelling reason to include them in our top choices.

RingCentral, however, is a reputable company that’s been around since 2003, so you can trust that they put out reliable products. We just wish they had done something to differentiate Glip from the others in this space. We couldn’t find many things to say about it — good or bad. If your goal is to clean up your team members’ inbox clutter and you like to see things in a clean, visual way, Glip might be a good fit for your group.

Pros

Cons

  • Super easy to get started with one-click single sign-up (no credit card or additional info needed)
  • Free for unlimited users and posts/storage
  • Integrates with other online collaboration tools including Asana, Google Drive and around 60 other third-party apps
  • Calendar view lets you see what’s coming up at a glance
  • Integrated chat system
  • Clean, simple interface and good overall user experience
  • Web-based, so no download needed (but desktop and iOS and Android mobile apps available)
  • Offers many of the same features as other project management tools and nothing sets it apart from the pack (other than pricing, which is free)
  • Can’t customize profile
  • No 2-factor authentication for security

Pricing

  • Free for unlimited posts, storage and users and 500 minutes of video chat
  • Basic: $5/user/month up to 1,000 minutes per user per month

Jira Core Review

Jira Core logo

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Jira Core by Atlassian is a project management tool for teams in a variety of business fields, including marketing, legal, finance HR and more. It allows users to track projects, add attachments, assign responsibilities, measure performance and more. It also supports statuses, comments and notifications and has good search features.

Atlassian also offers Jira Software, a software development and project management tool rolled into one robust package, and Jira Service Desk, a platform for customer support and IT professionals.

Pros

Cons

  • Customizable project templates to manage simple tasks and complex workflows
  • Reports and dashboards offer at-a-glance insight into how your business team is doing
  • Use @mentions to get the attention of specific team members
  • Server and cloud-based software
  • iOS and Android apps (for cloud)
  • Integrates with Google Drive, Microsoft 365, Dropbox, Slack and many more
  • Storage is limited to 250GB
  • Lacks many out-of-the-box features (but they have excellent integration solutions)
  • Users say it can load slowly at times
  • Some users say it’s difficult to switch between boards/projects on mobile apps

Pricing

Cloud

  • Free 7-day trial
  • Free Forever version: up to 10 users, 2GB file storage, community support
  • Standard: Monthly flat rate of $10 for up to 10 users; teams of 11+ are $5 per user/month – includes 250GB file storage, standard 9-5 support

Self-Hosted

  • $10 for up to 10 users (one-time payment)
  • $2,200 starting price for 25 users (one-time payment)

Kanban Tool Review

Kanban Tool logoVisit Website

Kanban Tool is a visual project management tool that helps teams become more efficient. Teams can use Kanban cards, colors, tags, due dates and more to organize projects. Team members can collaborate in real-time by sharing tasks, information and comments, all while seeing how a project is progressing. You can spot any problem areas and help your team’s efficiency by using Kanban’s analytics and metrics.

Pros

Cons

  • Big companies like Cisco, Expedia and Xerox use Kanban Tool
  • Powers over 25,000 small and large businesses
  • Easy to get started
  • Plan, monitor and improve project performance using cumulative flow diagrams
  • Generally good user reviews for the iOS app
  • Integrates with Google Drive, Dropbox and Zapier (but just a few others)
  • Several user complaints that the Android app isn’t user-friendly
  • Not as nice of an interface as Asana and Trello

Pricing

  • 14-day free trial (no credit card required)
  • Free: 2 boards, 2 users, no file attachments
  • Team: $5/month/user for unlimited boards and file attachments
  • Enterprise: $9/month/user for time tracking and reporting and unlimited boards and file attachments
  • Kanban Tool On-Site: starting at $600/year (Enterprise solution installed on your server, available for 10+ users)

LiquidPlanner Review

Liquidplanner logoVisit Website

If you have a larger company or team with multiple layers and moving pieces, LiquidPlanner could be a good tool for you. It specializes in “priority-based schedules,” which means your to-do list updates automatically based on the most time-sensitive priorities.

LiquidPlanner has a time tracker which records how long a task takes you to complete and logs your hours by project. You can also use reports and tracking tools to see how your team can improve its efficiency.

They also have an open API (application program interface) for developers, so if you’re a little more tech-savvy, you can integrate with other tools. Note that LiquidPlanner is more expensive due to the number of features offered, but it’s worth signing up for a free trial to check out this cool product.

Pros

Cons

  • Calculates schedules automatically
  • Connects all conversations to tasks, and you can view recent conversations to see what’s new
  • Reply to tasks via email
  • Automatically updates timesheets
  • Analytic and dashboard reports
  • iOS and Android app
  • Integrates with Basecamp, Dropbox, Google Drive and more
  • Non-profit and education rate discounts
  • Expensive
  • A bit of a learning curve
  • Unable to customize
  • Not great for multitasking
  • No financial tools

Pricing

  • 14-day free trial (no credit card required)
  • Professional: $45/user/month based on annual plan with 100GB storage (5 user minimum, up to 25 users)
  • Enterprise: Must contact for pricing (500GB storage and up to 50 users)

Monday.com Review

Monday.com logo

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Monday.com is a visually appealing and customizable project management tool. With ready-made but flexible templates and drag-and-drop building blocks, your team can set up a workflow system to best fit your needs. And you can display data in several ways: by your team’s workload, a timeline, Kanban boards, charts, dashboards and much more.

Our main complaint with Monday is their pricing structure, which rises in increments of 5 users. Most other companies in this space give you pricing for the exact number of users you have. You also have to upgrade to higher-priced plans to get features you can find elsewhere for much less.  

Pros

Cons

  • Easy-to-use interface
  • Variety of ways to visualize projects, including Kanban board view
  • Good commenting and discussion tools
  • Can add code-free automations to your boards
  • Two-factor authentication with all plans
  • Time tracking (with Pro and Enterprise plans)
  • iOS and Android apps
  • Integrates with 30+ apps, including Google Drive, Dropbox, Slack, Zoom
  • Pricing is overly complicated
  • Must upgrade to higher-priced plans to get a decent set of features
  • Advanced user permissions only available with highest Enterprise plan
  • No recurring tasks
  • Several user complaints about poor customer service

Pricing

Monday.com offers a 14-day free trial, and you can save 18% off pricing if you pay annually instead of monthly (below is monthly pricing). Pricing goes up in increments of 5 users up to 30 team members. Then it rises in increments of 10 users up to 200+. Features also vary pretty widely depending on the plan you choose.

  • Basic: $49/month for 5 users, 5GB file storage
  • Standard: $59/month for 5 users, 20GB file storage
  • Pro: $99/month for 5 users, 100GB file storage
  • Enterprise: must contact for pricing, 1,000GB file storage

ProofHub Review

ProofHub logoVisit Website

ProofHub has a simple interface and is well-organized to help keep your team on top of projects. ProofHub has all the basics to make your team more efficient, but some companies do it better.

They claim to do everything the other project management tools can do too, and there is one set monthly price regardless of the number of users (which can be a good or bad thing, depending on how many team members you have). Learn more about ProofHub in our interview with CEO And Founder Sandeep Kashyap.

Pros

Cons

  • Clean interface
  • Simple to use and many features
  • Discounts for non-profits
  • Great customer support
  • iOS & Android apps
  • Multilingual languages
  • Unlimited users
  • Integrates with FreshBooks, Google Calendar & iCal, Box, Dropbox, Google Drive, One Drive and Outlook
  • Some user complaints that some features don’t operate smoothly
  • On the pricey side
  • Far fewer app integrations than other platforms

Pricing

You can save on the following pricing if you pay annually.

  • Free 14-day trial
  • Essential: $50/month for 40 projects, unlimited users, 15GB storage
  • Ultimate Control: $99/month for unlimited projects and users, 100GB storage

Samepage Review

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Samepage is most similar to two other instant messaging and team collaboration tools we’ve reviewed, Slack and Microsoft Teams. However, it has a wider variety of features than both. Samepage combines team chat, video conferencing, screen sharing, file sharing, task management and real-time team document collaboration in a single platform. Even with all these features, we prefer Slack because it’s not as clunky to use as Samepage.

Pros

Cons

  • Good value
  • Very customizable
  • Instant messaging and video conferencing
  • Assign and track tasks with due dates, priority levels, reminders, recurrences, sub-tasks and description details
  • Good project visualization tools, including Kanban board
  • Calendar management
  • iOS and Android apps
  • Integrates with Google Drive, Dropbox, Freshdesk, Salesforce, Zapier and more
  • Mobile apps not as functional as desktop
  • No two-factor authentication
  • Some users say managing multiple projects at once is tricky
  • Could use better tutorials to get started

Pricing

Samepage offers a free trial for its Pro version.

  • Free version: unlimited users, 2GB file storage
  • Standard: $7.50/user/month, 1TB file storage, folder access rights
  • Pro: $9/user/month, 1TB file storage per user, advanced admin controls

Sococo Review

Sococo logoVisit Website

Sococo falls short in technical and privacy capabilities, but it does give your team the ability to be all in the same (virtual) office space together. Think of visual chat paired with virtual reality. Logging into its online workspace is like coming to work in the morning.

Because it has limits on certain features, like spell check, saved conversation history and some technical glitches, it falls behind Slack. It’s also pricey, lacks security features and has a less-than-ideal privacy policy.

Sococo is great for those of you with office withdrawal who need to feel like you’re working with another human in real-time and see them in their “office.” It creates a virtual workspace for teams to connect as if they were in an actual brick and mortar building.

Each team member gets their own “office,” which even has a door you can shut to have privacy. It’s a great way for teams to bond, have a spur of the moment meeting (or virtual happy hour) and see who’s “in the office” (or online and available).

Pros

Cons

  • Fun virtual office environment
  • Hold meetings and individual discussions in private offices or conference rooms
  • Real-time, instant audio or video conferencing
  • Chat capabilities
  • Dial into phone lines for conference calls
  • Screen sharing capabilities
  • iOS and Android app
  • Integrates with Slack
  • Available as software download or through browser (Chrome only)
  • No file sharing or spell check in chat windows
  • Video conference software is spotty
  • Not available in Firefox
  • No project management tools
  • High resource footprint because of its complex graphical interface (i.e., memory hog)
  • Compromising privacy policy (e.g., not enough restrictions on what happens to or what they can do with your data)

Pricing

  • 14-day free trial
  • Office Suite: $13.49/user/month for 2-49 seats
  • Office Floor: $12.59/user/month for 50-99 seats
  • Office Building: $11.69/user/month for 100-249 seats
  • Entire Campus: Contact for pricing for 250+ seats
  • View all options

Wrike Review

Wrike logoVisit Website

Founded in 2007, Wrike boasts more than 20,000 paid users since its inception. It has a tutorial that walks you through how to use the tool upon logging in for the first time and requires no credit card to sign up. You can add multiple tasks and projects without having to assign a person or due date. Once things start to pile up, you can view the big picture via a timeline. You can also view tasks and projects by the due date or last modification.

The paid versions include more bells and whistles, like time tracking, branded workspace, analytics. There’s a bit of a learning curve, but it’s pretty straightforward once you get adjusted to everything. There are even keyboard shortcuts if you want to get more advanced.

Pros

Cons

  • Customizable dashboards
  • Desktop notifications
  • Gantt charts
  • iOS and Android apps
  • Integrates with Google Drive, Dropbox, Microsoft 365 and more
  • Updating constantly
  • Steep learning curve
  • Less intuitive interface
  • Could use help with functionality
  • On the pricey side
  • Customer support can be spotty

Pricing

Pricing is on an annual basis, and there’s a 14-day free trial available as well as a free plan.

  • Free: 5 users and a few features
  • Professional: starting at $9.80/user/month for 5, 10 or 15 users
  • Business: starting at $24.80/user/month for 5 to 200 users
  • Marketers: contact for pricing
  • Enterprise: contact for pricing

Wrike also has add-on features to enhance the plan you choose.

  • Proofing & Approval: $9.80/user/month
  • Two-Way Sync with GitHub & JIRA: free
  • Optimization: contact Wrike for pricing

Did You Find What You’re Looking For?

Don’t forget to check our main comparison for our top 10 and category winners. If we’re missing a company you’re interested in or didn’t answer a question you have, let us know in the comments.

Once you’ve got your project management software up and running, consider a time tracking solution to keep your employees on track and make sure your dollars are being invested wisely.

Finally, if you’re using a productivity tool to communicate with team members, consider augmenting with dictation software so you can talk, not type. You’ll be amazed at the improved speed and efficiency with which you and your team get things done (not to mention your hands, arms and shoulders will thank you!).

Which productivity tool are you leaning toward?

About The Author:

Kimberly received her Bachelor of Arts from Simpson College with a major in multimedia journalism and a minor in marketing. She has been writing about business solutions since 2014, covering subjects such as tax software, email marketing, office equipment and more. Her work has appeared in many notable brands, including The New York Times' Wirecutter, Reader's Digest, Forbes, People, Woman's World, and Huffington Post.

In 2015, she started her own business and continues to learn how to run it more efficiently thanks to her work on We Rock Your Web. Her natural curiosity helps her research as she seeks the truth when learning about, comparing and personally testing products and services. With every piece she writes, her goal is to help our readers find the best fit for their unique needs.

Disclaimer: This website contains reviews, opinions and information regarding products and services manufactured or provided by third parties. We are not responsible in any way for such products and services, and nothing contained here should be construed as a guarantee of the functionality, utility, safety or reliability of any product or services reviewed or discussed. Please follow the directions provided by the manufacturer or service provider when using any product or service reviewed or discussed on this website.

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