To sustain this free service, we receive affiliate commissions via some of our links. This doesn’t affect rankings. Our review process.
|See All Categories|
We compare the top 10 best tools to manage your projects and award winners in the categories of project and task management, virtual team communication, team and document collaboration, complex (large-scale) project and task management, cross-platform collaboration, collaborative brainstorming, and more.
Since we reviewed more than a dozen companies, we cover companies that didn’t make the top 10 on this page.
Remember that these companies provide unique offerings, so depending on your unique needs, you may find a company here at a price point that’s a great fit for your team.
Best For: Task management and collaboration
Ideal Team Size: Small to large businesses
Kanban Tool is a visual project management tool that helps teams become more efficient. Teams can use Kanban cards, colors, tags, due dates and more to organize projects. Team members can collaborate in real-time by sharing tasks, information and comments, all while seeing how a project is progressing. You can spot any problem areas and help your team’s efficiency by using Kanban’s analytics and metrics.
- 14-day free trial (no credit card required)
- Free: 2 boards, 2 users, no file attachments
- Team: $5/month/user for unlimited boards and file attachments
- Enterprise: $9/month/user for time tracking and reporting and unlimited boards and file attachments
Best For: People or small teams who want to eliminate email clutter
Ideal Team Size: More than one person (groups)
Owned by RingCentral, one of our top picks for best online fax companies, Glip offers many of the same features you’d expect from other online task management tools, but nothing that stands out. For that reason, we didn’t see any compelling reason to include them in our top choices.
RingCentral, however, is a reputable company that’s been around since 2003, so you can trust that they put out reliable products. We just wish they had done something to differentiate Glip from the others in this space. We couldn’t find many things to say about it — good or bad. If your goal is to clean up your team members’ inbox clutter and you like to see things in a clean, visual way, Glip might be a good fit for your group.
- Free for unlimited posts, storage and users and 500 minutes of video chat
- Basic: $5/user/month up to 1,000 minutes per user per month
Best For: Companies who already use Microsoft products and programs
Ideal Team Size: Large companies, corporations and teams
Dubbed the “hub for teamwork in Office 365,” Microsoft Teams is perfect for those who already use Microsoft products and services like Word, Excel, PowerPoint, OneNote, SharePoint, etc. The Teams platform puts all of Microsoft’s online collaboration tools under one roof, including chat, conference calling, customized dashboards and more.
Teams is a free service, but you must have Microsoft Office 365 to use. Office 365 has three pricing options:
- Essentials: $5/month (with annual contract)
- Business: $8.25/month per user (with annual contract)
- Business Premium: $12.50/month per user (with annual contract)
- View all options
Best For: Virtual team communications that need personal interaction
Ideal Team Size: All company sizes
Sococo falls short in technical and privacy capabilities, but it does give your team the ability to be all in the same (virtual) office space together. Think of visual chat paired with virtual reality. Logging into its online workspace is like coming to work in the morning.
Sococo is great for those of you with office withdrawal who need to feel like you’re working with another human in real time and see them in their “office.” It creates a virtual workspace for teams to connect as if they were in an actual brick and mortar building.
Each team member gets their own “office,” which even has a door you can shut to have privacy. It’s a great way for teams to bond, have a spur of the moment meeting (or virtual happy hour) and see who’s “in the office” (or online and available).
- Office Suite: $13.49/user/month for 2-49 seats
- Office Floor: $12.59/user/month for 50-99 seats
- Office Building: $11.69/user/month for 100-249 seats
- Entire Campus: Contact for pricing for 250+ seats
- View all options
Best For: Long-term projects that have dependents and sub-tasks
Ideal Team Size: Mid to large-sized companies
Founded in 2007, Wrike boasts more than 8,000 paid users since its inception. It has a tutorial that walks you through how to use the tool upon logging in for the first time and requires no credit card to sign up. You can add multiple tasks and projects without having to assign a person or due date. Once things start to pile up, you can view the big picture via a timeline. You can also view tasks and projects by the due date or last modification.
The paid versions include more bells and whistles, like time tracking and branded workspace. There’s a bit of a learning curve, but it’s pretty straightforward once you get adjusted to everything. There are even keyboard shortcuts if you want to get more advanced. We don’t like that you must have Flash installed to use the tool, but other than that, it’s a great product and perfect for fans of Gantt charts.
Pricing is on an annual basis, and there’s a free trial available as well as a free plan.
- Free: 5 users and a few features
- Professional: starting at $9.80/user/month for 5, 10 or 15 users
- Business: starting at $24.80/user/month for 5 to 200 users
- Marketers: contact for pricing
- Enterprise: contact for pricing
Wrike also has add-on features to enhance the plan you choose.
- Proofing & Approval: $9.80/user/month
- Two-Way Sync with GitHub & JIRA: free
- Optimization: contact Wrike for pricing
Did You Find What You’re Looking For?
Once you’ve got your project management software up and running, consider a time tracking solution to keep your employees on track and make sure your dollars are being invested wisely.
Finally, if you’re using a productivity tool to communicate with team members, consider augmenting with dictation software so you can talk, not type. You’ll be amazed at the improved speed and efficiency with which you and your team get things done (not to mention your hands, arms and shoulders will thank you!).
Which productivity tool are you leaning towards?
Disclaimer: This website contains reviews, opinions and information regarding products and services manufactured or provided by third parties. We are not responsible in any way for such products and services, and nothing contained here should be construed as a guarantee of the functionality, utility, safety or reliability of any product or services reviewed or discussed. Please follow the directions provided by the manufacturer or service provider when using any product or service reviewed or discussed on this website.