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Eliminate The Paper Clutter with a Receipt Organizer

Best Receipt Scanner
Best Receipt Scanning Service
Best Receipt Organizer
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Looking for some help to reduce that paper clutter from all those receipts, business cards and other important documents? Purchasing a receipt scanner, a mobile phone receipt organizer app or another receipt scanning service may be your answer. Going paperless not only clears all that paper clutter but also makes finding documents much easier. You can scan and store your papers and search for them later using keywords like gas, groceries, credit cards or a contact’s name instead of searching through the filing drawer or old shoebox. Another difficult thing about receipts is they fade over time. So if you plan on using them for tax purposes, they may be unreadable by the time taxes roll around. Depending on your personal needs, we will help to determine which is best for you. Read about Fujitsu, Shoeboxed, Neat and other companies’ pros and cons to see with receipt scanner is best for you.

Best Receipt Scanner: Fujitsu ScanSnap iX500 Scanner Review

Fujitsu ScanSnap iX500View on Amazon
Download iOS App

This is one of the best-selling scanners on the market today. Customers are extremely happy with their purchase and the quality of this scanner. The Fujitsu ScanSnap iX500 has two-sided scanning, and it’s compatible with both PC and Mac. You can connect to it via Wifi or USB and it generates PDF files that can be edited. This is a pretty advanced scanner making it our #1 pick for best receipt scanner.

Pros

Cons

  • 2 sided scanning
  • Connects via Wifi or USB
  • Compatible with Mac and PC
  • Creates editable PDF files
  • Syncs to Cloud services
  • Connects to smart devices
  • Some users complain that quality controls on this model seem to have let lemons through. Hold onto your receipt for 3-4 weeks if you buy – just in case.

Price

  • Price at time of writing: $414.00

Best Receipt Scanning Service and Receipt Organizer: Shoeboxed

Visit Website
Download iOS App

Shoeboxed screenshotShoeboxed is the winner here (and our personal choice, we use it to scan and organize all our expenses too) due to the easiness and timeliness of it. You don’t have to sit at your desk and scan each receipt yourself. Either snap a photo with your smartphone right from the app or mail all your items into Shoeboxed and they do it for you. Every single receipt is human verified for precise reporting of your expenses. If you upgrade past the Lite package, you even get the receipts sent back to you. Pricing is reasonable, and there are nearly zero complaints about this receipt scanning service. They recently added the ability to scan business cards into your account as well if that is of interest to you and your business.

Pros

Cons

  • Available Internationally – in over 100 countries
  • All data is human-verified for 99% accuracy rate
  • High security and data privacy at in-house scanning warehouse
  • Export business cards to Outlook, Gmail, Hotmail, and Yahoo
  • Transfer receipts to PDF, Excel, Quickbooks, FreshBooks, and Quicken
  • Unlimited tax advice for Executive and up to 10 users
  • Quick turnaround for mailed documents
  • App works with iPhone and Android
  • No contracts
  • Chance of it getting lost in the mail, although the company reports that it has never happened to the best of their knowledge

Price

  • Free DIY plan
    • 5 document scans per month (You can still manually scan and input as many as you like)
    • No mailing in receipts
  • Lite $9.95/month or $99/year
    • 50 documents per month (You can still manually scan and input as many as you like beyond the 50)
    • Mail in documents using your own envelopes
    • Docs returned if you choose
    • Quickbooks integration
  • Classic $29.95/month or $299/year
    • 150 docs per month with DIY option if you have more
    • Mail in documents using prepaid Magic Envelopes (magic because you just put your receipts in, mail them off and then they magically show up in your account!)
    • Docs returned if you opt for this
    • Quickbooks integration
  • Business $49.95/month or $499/year
    • 500 document/month plus DIY
    • Mail in documents using prepaid Magic Envelopes
    • Docs returned if chosen
    • Quickbooks integration
  • Executive $99.95/month or $999/year
    • 1,000 document scans per month plus DIY, if needed
    • Mail in documents using prepaid Magic Envelopes
    • Docs returned if wanted
    • Integrates with Quickbooks

Receipt Organizer Reviews

Below are reviews of other products and services that did not make our top 3.

Concur | Expensify | NeatDesk | NeatReceipts | OneReceipt | ReceiptBank

Concur Review

Concur screenshotVisit Website
Download iOS App

Concur is an app you can download and use on your smartphone to track your receipts. Simply download the app and start emptying that box of receipts by adding them to your account. Users have reported Concur to be easy to use, but also say it is lacking integrations and other features. We couldn’t find enough pros and cons to warrant a specific table for them. If you know more about Concur, please share with us!

Price

  • $8 per user per month after 30-day free trial

Expensify Review

Expensify screenshotVisit Website
Download iOS App

Expensify is strictly for businesses to help track company expenses for each employee. Tracking business expenses can be a daunting task but Expensify tries to relieve that. This expense tracking software can help keep your business finances tracked.

Pros

Cons

  • Spreadsheet and PDF export
  • Unlimited scans
  • Unlimited invoicing
  • Bulk report processing
  • Free version available
  • Users experience errors
  • Users report difficulty getting in touch with customer service

Price

  • Team: $5/user per month
  • Corporate: $9/user per month
  • Enterprise: custom pricing

NeatDesk Desktop Scanner and Digital Filing System Review

NeatDesk Desktop ScannerView on Amazon
Download iOS App

The NeatDesk Desktop Scanner and Digital Filing System features a quicker scan speed when compared to the NeatReceipts and has the ability to feed documents automatically. It may be hard to commit $299.95 to this scanner and filing system, though. It does have a very large maximum page size and integrates with many other programs. If you’re looking for a desktop time-saver to file your receipts, business cards, and other important documents, this may be the solution for you.

Pros

Cons

  • Keyword search
  • Available for Mac and PC
  • Allows text recognition to help organize
  • Exports to Excel, Quicken, and TurboTax
  • Creates expense, tax, and spending reports
  • Generates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Scans quickly
  • Maximum page size of 8.5 by 30 inches
  • Automatic document feeder
  • Scans 24 pages per minute and 50 images per minute
  • Lacks general office capabilities
  • Can’t scan directly to email
  • Doesn’t allow day/month/year date format
  • Poor customer service
  • Bulky compared to all other options reviewed
  • Users can’t always get NeatCloud to sync with Neat 5 desktop
  • Only reads U.S. and Canadian business cards and receipt
  • Expensive relative to competitive products from Neat and other companies

Price

  • Price at time of writing: PC version $299.95
  • Price at time of writing: Mac version $319.99

NeatReceipts Mobile Scanner and Digital Filing System Review

NeatReceiptsView on Amazon
Download iOS App

When deciding between the mobile scanner and the desktop scanner offered by NeatScanner, it came down to price. There isn’t a big enough difference to pay that extra $170 for the NeatScanner, so we think NeatReceipts mobile scanner is the better option. It seems like more of a benefit to have a scanner that is small and compact and also easy to travel with than one that is larger and takes up more space on your desk. Of course, different things appeal to different people.

NeatReceipts Mobile Scanner and Digital Filing System will help you eliminate that paper clutter around your office and home in no time. It can, “Scan receipts, business cards, and documents on the go while the software identifies, extracts, and organizes key information.” The scanner itself is very small and easy to pack for business trips. It connects right into the USB port on your computer to allow immediate scanning. The downfall is the price of the scanner and filing system, $129.95. However, if you are in need of a dependable scanner that can automatically organize your receipts and other documents without your tedious care this may be the product for you.

Pros

Cons

  • Available for PC and Mac
  • Offers text recognition to help organize
  • Small, compact device making it easy to travel with
  • Plugs into USB & no AC power needed
  • Keyword search
  • Exports to Excel, Quicken, and TurboTax
  • Generates expense, tax, and spending reports
  • Creates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Expensive relative to competition outside of Neat
  • Scanner doesn’t always pick up all data on receipts that are handwritten or faded
  • Only reads U.S. and Canadian business cards and receipts
  • Optical character recognition is 80-85% correct, need to go back and make sure it’s correct yourself
  • Poor customer service

Price

  • Price at time of writing: PC version $129.95
  • Price at time of writing: Mac version $129.99

OneReceipt Review

OneReceipt shut down in October, 2016.

Receipt Bank Review

Receipt Bank screenshotVisit Website
Download iOS App

Receipt Bank allows you to submit receipts, bills, and invoices by email or using the app. It extracts the key information including the name of the supplier, invoice number, currency form, tax, date, and total amount. You can then download the data into Excel to create expense reports or use one of the many other add-on partners including Dropbox, Crunch, FreeAgent, Sage 50, Xero, and others.

The downfall to Receipt Bank is that you have to scan or take a photo of each item yourself and send it in via email or the smartphone app. There’s not a way to mail your items in and have them do the it for you. Therefore, it’ll still take up a good amount of time to do all the scanning if you have a lot of it. But if you are just looking to scan occasional expenses as they are incurred, then Receipt Bank will not be too troublesome. If you have the time to do the scanning yourself and your just wanting a way to organize your items, this may be a good choice for you.

Pros

Cons

  • Postal options in the United States, United Kingdom, New Zealand and Australia
  • Easy to contact
  • Fair usage policy allows 75 items per month
  • Share information with bookkeeper and accountant
  • Ability to publish to Excel and PDF
  • Stores scanned bills, receipts, and invoices
  • Extracts key information
  • Smartphone app to submit receipts and invoices
  • Have to scan or take a photo of each item yourself

Price

  • Free DIY Plan
  • $14.99/month Single-User Plan
  • $25.00/month Multi-User Plan

Why Should You Keep Your Receipts?

Here are six reasons you should keep your receipts. Not only are they good for making any returns but they also come in handy for tax season!

What’s your go to receipt organization method?

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About Kimberly Alt
Kimberly has always enjoyed testing out the latest tech gadgets and loves seeing how things evolve. She's a fast learner when it comes to the latest fads and likes sharing her findings with others. Although she loves technology, she also enjoys escaping the online world and likes to spend time outside away from the gadgets.
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  • Helen

    Hi Kimberly,
    It’s Helen from Receipt Bank here, thanks for reviewing the service. Just in case you have followers from around the world, I wanted to mention that we do offer a postal option in the UK, AU and NZ and are working on having one available in the US in the near future. Hope this helps!

    Best Wishes, Helen

    • Thank you for letting me know Helen. I’ve added that to our article.

      • Terri Granot

        Hi, I have the Neat receipts scanalizer for years. It has worked well and I have tons of receipts and docs in my Neat file on my desktop. I just bought a new Macbook and it doesn’t work. I spent an hour with Apple today and we tried everything. (Since you can never get Neat on the phone). They think the scanalizer is too old for this new Macbook. Do you have any idea what I should do? Thanks

        • Sorry Terri, I’m not sure what the solution is. I wish there was a solution I knew of and it stinks that the phone support for Neat isn’t helpful. I hope you find a solution soon, best of luck!

          • Terri Granot

            Thanks anyway for your time.

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