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Eliminate The Paper Clutter with a Receipt Organizer

ReceiptsLooking for some help to reduce that paper clutter from all those receipts, business cards, and other important documents? Purchasing a receipt scanner, a mobile phone receipt organizer app, or another receipt scanning service may be your answer.  Depending on your personal needs, we will help to determine which is best for you.

When looking at possible receipt scanners, Neat seems to be the pioneer in this department. Neat offers two different options: a mobile scanner and a desktop scanner. For the best physical receipt scanner, we chose the NeatReceipts Mobile Scanner. However, you could be considering a simple receipt scanning service that will do everything for you. In this case. Shoeboxed offers the best scanning service. When comparing your two options though, we feel that Shoeboxed is the best overall receipt organizer. In this review, we will discuss the pros and cons to the different options available to you.

Best Receipt Scanner

NeatReceipts Mobile Scanner and Digital Filing System

When deciding between the mobile scanner and the desktop scanner offered by NeatScanner, it basically came down to price. There isn’t a big enough difference to pay that extra $220 for the NeatScanner, so we think NeatReceipts mobile scanner is the best option. It seems like more of a benefit to have a scanner that is small and compact and also easy to travel with than one that is larger and takes up more space on your desk. Of course, different things appeal to different people.

Website: View the NeatReceipts Mobile Scanner on Amazon

Best Receipt Scanning Service

Shoeboxed

ShoeboxedWebsite: Shoeboxed

Shoeboxed is the winner here (and our personal choice, we use it to scan and organize all our expenses too) due to the easiness and timeliness of it. You don’t have to sit at your desk and scan each receipt yourself. Either snap a photo with your smartphone right from the app or mail all your items in to Shoeboxed and they do it for you. Every single receipt is human verified for precise reporting of your expenses. If you upgrade past the Lite package you even get the receipts sent back to you. Pricing is reasonable and there are nearly zero complaints about this receipt scanning service.

They recently added the ability to scan business cards into your account as well if that is of interest to you and your business.

Receipt Organizer Reviews

NeatDesk Desktop Scanner and Digital Filing System Review

Website: View the NeatDesk Scanner on Amazon

The NeatDesk Desktop Scanner and Digital Filing System features a quicker scan speed when compared to the NeatReceipts and has the ability to feed documents automatically. It may be hard to commit $399.95 to this scanner and filing system though. It does have a very large maximum page size and integrates with many other programs. If you’re looking for a desktop time-saver to file your receipts, business cards, and other important documents, this may be the solution for you.

Price

  • $399.95

Pros

  • Scans 24 pages per minute and 50 images per minute
  • Keyword search
  • FREE 30 day trial of NeatCloud included ($4.99 to $19.99 per month to store your documents online)
  • Available for Mac and PC
  • Allows text recognition to help organize
  • Exports to Excel, Quicken, and TurboTax
  • Creates expense, tax, and spending reports
  • Generates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Scans quickly
  • Maximum page size of 8.5 by 30 inches
  • Automatic document feeder

Cons

  • Expensive relative to competitive products from Neat and other companies
  • Lacks general office capabilities
  • Can’t scan directly to email
  • Doesn’t allow day/month/year date format
  • Poor customer service
  • Bulky compared to all other options reviewed
  • Users can’t always get NeatCloud to sync with Neat 5 desktop
  • Only reads U.S. and Canadian business cards and receipts

NeatReceipts Mobile Scanner and Digital Filing System Review

Website: View the NeatReceipts Mobile Scanner on Amazon

NeatReceipts Mobile Scanner and Digital Filing System will help you eliminate that paper clutter around your office and home in no time. It can, “Scan receipts, business cards, and documents on the go while the software identifies, extracts, and organizes key information.” The scanner itself is very small and easy to pack for business trips. It connects right into the USB port on your computer to allow immediate scanning. The downfall is the price of the scanner and filing system, $179.95. However, if you are in need of a dependable scanner that can automatically organize your receipts and other documents without your tedious care this may be the product for you.

Price

  • $179.95

Pros

  • FREE 30 day trial of NeatCloud included ($4.99 to $19.99 per month to store your documents online)
  • Available for PC and Mac
  • Offers text recognition to help organize
  • Small, compact device
  • Plugs into USB & no AC power needed
  • Keyword search
  • Exports to Excel, Quicken, and TurboTax
  • Generates expense, tax, and spending reports
  • Creates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Easy to travel with

Cons

  • Poor customer service
  • Expensive relative to competition outside of Neat
  • Scanner doesn’t always pick up all data on receipts that are handwritten or faded
  • Only reads U.S. and Canadian business cards and receipts
  • Optical character recognition is 80-85% correct, need to go back and make sure it’s correct yourself

Receipt Bank Review

Website: Receipt Bank

Receipt Bank allows you to submit receipts, bills, and invoices by email or using the app. It extracts the key information including the name of the supplier, invoice number, currency form, tax, date, and total amount. You can then download the data into Excel to create expense reports or use one of the many other add-on partners including Dropbox, Crunch, FreeAgent, Sage 50, Xero, and others.

The downfall to Receipt Bank is that you have to scan or take a photo of each item yourself and send it in via email or the smartphone app. There’s not a way to mail your items in and have them do the it for you. Therefore, it’ll still take up a good amount of time to do all the scanning if you have a lot of it. But if you are just looking to scan occasional expenses as they are incurred, then Receipt Bank will not be too troublesome. If you have the time to do the scanning yourself and your just wanting a way to organize your items, this may be a good choice for you.

Price

  • Free DIY Plan
  • $12.99/month Single User Plan
  • $25.00/month Multi User Plan

Pros

  • FREE 14 day trial
  • Smartphone app to submit receipts and invoices
  • Extracts key information
  • Stores scanned bills, receipts, and invoices
  • Ability to publish to Excel and PDF
  • Share information with bookkeeper and accountant
  • Fair usage policy allows 75 items per month
  • Easy to contact
  • Postal options in the United States, United Kingdom, New Zealand and Australia

Cons

  • Have to scan or take a photo of each item yourself

Shoeboxed Review

Website: Shoeboxed

ShoeboxedShoeboxed allows you to send documents by mail or mobile phone and have them scanned to your online profile (saved on the cloud). A real person will analyze the documents and verify the information online. The plan you choose determines the maximum number of scans allowed per month. There’s even a DIY plan that allows you to scan your own receipts and business cards and file them yourself. Of course, choosing one of the other plans saves you time, but if you’re looking to save a few bucks, the DIY plan is good as well.

The mobile app allows you to take photos of your receipt and have it put into the queue instantly for filing on your account. There is the chance of your receipts and business cards getting lost in the mail. However, we have not read and customer complaints about this happening. Just depends how much you trust the mail system! But Shoeboxed goes to great lengths to protect your privacy and data security on their end so you can be assured of that.

Price

  • Free DIY plan
    • 5 document scans per month (You can still manually scan and input as many as you like)
    • No mailing in receipts
  • Lite $9.95/month or $99/year
    • 50 documents per month (You can still manually scan and input as many as you like beyond the 50)
    • Mail in documents using your own envelopes
    • Docs returned if you choose
    • Quickbooks integration
  • Classic $29.95/month or $299/year
    • 150 docs per month with DIY option if you have more
    • Mail in documents using prepaid Magic Envelopes (magic because you just put your receipts in, mail them off and then they magically show up in your account!)
    • Docs returned if you opt for this
    • Quickbooks integration
  • Business $49.95/month or $499/year
    • 500 document/month plus DIY
    • Mail in documents using prepaid Magic Envelopes
    • Docs returned if chosen
    • Quickbooks integration
  • Executive $99.95/month or $999/year
    • 1,000 document scans per month plus DIY, if needed
    • Mail in documents using prepaid Magic Envelopes
    • Docs returned if wanted
    • Integrates with Quickbooks

Pros

  • FREE 30 day trial on monthly paid plans
  • No contracts
  • App works with iPhone and Android
  • Use prepaid envelopes for Classic, Business, and Executive
  • Quick turnaround for mailed documents
  • Documents can be returned for Classic, Business, and Executive
  • Accountant access and Quickbooks integration for Classic, Business, and Executive
  • Premium support for Business and Executive
  • Unlimited tax advice for Executive and up to 10 users
  • Transfer receipts to PDF, Excel, Quickbooks, Freshbooks, and Quicken
  • Export business cards to Outlook, Gmail, Hotmail, and Yahoo
  • High security and data privacy at in-house scanning warehouse
  • All data is human-verified for 99% accuracy rate
  • 20 minute demos of how integration works with bookkeeping services
  • SSL encryption and TrustE certified
  • Available Internationally – in over 100 countries
  • Can also scan other documents if needed. For example, lawyers who have extensive documents are looking for high security, private options and this can meet their needs too.

Cons

  • Chance of it getting lost in the mail, although the company reports that it has never happened to the best of their knowledge

Best Receipt Organizer Overall: Shoeboxed

WeRockYourWeb 1st Place MedallionAmong the four options, our suggestion would be Shoeboxed. Shoeboxed is not only reasonably priced but you also get the most for your money and convenience. It does everything for you and there are multiple different plans to choose from. When it comes to hassle-free and accurate receipt and business card organization, Shoeboxed is the way to go.

What do you think?

Do you have a favorite scanner or service? Is there a receipt scanner or receipt scanning service that we left out? Let us know below in the comment section.

Our site's mission is to help consumers make more informed purchase decisions. This website accepts financial compensation from some of the companies mentioned which allows us to provide this free service to our readers. Compensation does not influence the rankings of products. More info on our disclosure page.

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About Kimberly Kurimski
Kimberly is the Content Manager for WeRockYourWeb.com. She is a Simpson College graduate with a degree in Multimedia Journalism. She spent 4 1/2 months studying abroad in Thailand where she traveled throughout Southeast Asia. She enjoys watching movies, socializing with friends and family, and being active outside. She is an Apple lover and social media nerd.
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  • Helen

    Hi Kimberly,
    It’s Helen from Receipt Bank here, thanks for reviewing the service. Just in case you have followers from around the world, I wanted to mention that we do offer a postal option in the UK, AU and NZ and are working on having one available in the US in the near future. Hope this helps!

    Best Wishes, Helen

    • http://www.asecurelife.com/ Kimberly Kurimski

      Thank you for letting me know Helen. I’ve added that to our article.