Best Receipt Scanners: Manage Your Expenses And Eliminate Clutter

To sustain this free service, we receive affiliate commissions via some of our links. This doesn’t affect rankings. Our review process.

Best Receipt Scanner
Best Receipt Scanning Service
Best Receipt Organizer
Shoeboxed logo

Reduce paper clutter from all those receipts, business cards and other documents that pile up on your desk. Receipt scanners, a mobile phone receipt organizer app, or another receipt scanning service may be the answer not only to your clutter, but to your expense accounting needs.

Why Use Receipt Scanners?

So why spend the time scanning your receipts in the first place? It saves you time in the long run and helps reduce stress.

  • Going paperless not only clears all that paper clutter.
  • Makes finding documents much easier- you can scan and store your papers and search for them later using keywords like gas, groceries, credit cards or a contact’s name instead of searching through the filing drawer or old shoebox.
  • It comes in handy for tax season to have all receipts organized and give access to your accountant to take advantage of tax deductions.
  • Receipts don’t fade over time if scanned.

LifeHack.org offers six more reasons you should keep your receipts.

Depending on your personal needs, we will help to determine which receipt organizer is best for you.

Best Receipt Scanner: Fujitsu ScanSnap iX500 Scanner Review

Fujitsu ScanSnap iX500View on Amazon
Download iOS App

This is one of the best-selling scanners on the market today. Customers are extremely happy with their purchase and the quality of this scanner.

The Fujitsu ScanSnap iX500 has two-sided scanning, and it’s compatible with both PC and Mac.

You can connect to it via Wifi or USB and it generates PDF files that can be edited.

This is a pretty advanced scanner making it our #1 pick for best receipt scanner.

Pros

Cons

  • 2 sided scanning
  • Connects via Wifi or USB
  • Compatible with Mac and PC
  • Creates editable PDF files
  • Syncs to Cloud services
  • Connects to smart devices
  • Some users complain that quality controls on this model seem to have let lemons through. Hold onto your receipt for 3-4 weeks if you buy – just in case.

Price

  • Price:  $989.00

Best Receipt Scanning Service And Receipt Organizer: Shoeboxed

Visit Website
Download iOS App

Shoeboxed screenshotShoeboxed is the winner here (and our personal choice, we use it to scan and organize all our expenses too) due to the easiness and timeliness of it.

You don’t have to sit at your desk and scan each receipt yourself. Either snap a photo with your smartphone right from the app or mail all your items into Shoeboxed and they do it for you.

Every single receipt is human-verified for precise reporting of your expenses. If you upgrade past the Lite package, you even get the receipts sent back to you.

Pricing is reasonable, and there are nearly zero complaints about this receipt scanning software. They recently added the ability to scan business cards into your account as well if that is of interest to you and your business.

Learn more in our interview with Shoeboxed founder, Taylor Mingos.

Pros

Cons

  • Available Internationally – in over 100 countries
  • All data is human-verified for 99% accuracy rate
  • High security and data privacy at in-house scanning warehouse
  • Export business cards to Outlook, Gmail, Hotmail, and Yahoo
  • Transfer receipts to PDF, Excel, Quickbooks, FreshBooks, and Quicken
  • Unlimited tax advice for Executive and up to 10 users
  • Quick turnaround for mailed documents
  • App works with iPhone and Android
  • No contracts
  • Chance of it getting lost in the mail, although the company reports that it has never happened to the best of their knowledge

Price

  • Startup $29/month
    • Paper documents: 25 /mo
    • Digital documents: 50 /mo
    • Document mail-in: 1 prepaid Magic Envelope /mo
    • Document returns: Fees may apply
    • File storage: Unlimited
    • Users: Unlimited
  • Professional $59/month
    • Paper documents: 150 /mo
    • Digital documents: 150 /mo
    • Document mail-in: Unlimited prepaid Magic Envelopes
    • Document returns: Free
    • File storage: Unlimited
    • Users: Unlimited
  • Business $89/month
    • Paper documents: 300 /mo
    • Digital documents: 3000 /mo
    • Document mail-in: Unlimited prepaid Magic Envelopes
    • Document returns: Free
    • File storage: Unlimited
  • View all plans

Read Our In-Depth Shoeboxed Review

Video: Let Shoeboxed Organize Your Paper Clutter

See how Shoeboxed works in this two and a half minute overview video.

Other Receipt Organizer Reviews

Below are reviews of other products and services that did not make our top 3.

Concur | Expensify | NeatDesk | NeatReceipts | OneReceipt | ReceiptBank

Concur Review

Concur screenshotVisit Website
Download iOS App

Concur is an app you can download and use on your smartphone to track your receipts. Simply download the app and start emptying that box of receipts by adding them to your account.

Users have reported Concur to be easy to use, but also say it is lacking integrations and other features.

We couldn’t find enough pros and cons to warrant a specific table for them. If you know more about Concur, please share with us!

Price

  • $8 per user per month after 30-day free trial

Expensify Review

Expensify screenshotVisit Website
Download iOS App

Expensify is strictly for businesses to help track company expenses for each employee. Tracking business expenses can be a daunting task but Expensify tries to relieve that.

This expense tracking software can help keep your business finances tracked.

Pros

Cons

  • Spreadsheet and PDF export
  • Unlimited scans
  • Unlimited invoicing
  • Bulk report processing
  • Free version available
  • Users experience errors
  • Users report difficulty getting in touch with customer service

Price

  • Team: $5/user per month
  • Corporate: $9/user per month
  • Enterprise: custom pricing

NeatDesk Desktop Scanner Ad Digital Filing System Review

NeatDeskView on Amazon
Download iOS App

The NeatDesk Desktop Scanner and Digital Filing System features a quicker scan speed when compared to the NeatReceipts and has the ability to feed documents automatically.

It may be hard to commit $299.95 to this scanner and filing system, though. It does have a very large maximum page size and integrates with many other programs.

If you’re looking for a desktop time-saver to file your receipts, business cards, and other important documents, this may be the solution for you.

Pros

Cons

  • Keyword search
  • Available for Mac and PC
  • Allows text recognition to help organize
  • Exports to Excel, Quicken, and TurboTax
  • Creates expense, tax, and spending reports
  • Generates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Scans quickly
  • Maximum page size of 8.5 by 30 inches
  • Automatic document feeder
  • Scans 24 pages per minute and 50 images per minute
  • Lacks general office capabilities
  • Can’t scan directly to email
  • Doesn’t allow day/month/year date format
  • Poor customer service
  • Bulky compared to all other options reviewed
  • Users can’t always get NeatCloud to sync with Neat 5 desktop
  • Only reads U.S. and Canadian business cards and receipts
  • Expensive relative to competitive products from Neat and other companies

Price

NeatReceipts Mobile Scanner And Digital Filing System Review

NeatReceiptsView on Amazon
Download iOS App

When deciding between the mobile scanner and the desktop scanner offered by NeatScanner, it came down to price.

There isn’t a big enough difference to pay that extra $170 for the NeatScanner, so we think NeatReceipts mobile scanner is the better option. It seems like more of a benefit to have a scanner that is small and compact and also easy to travel with than one that is larger and takes up more space on your desk. Of course, different things appeal to different people.

NeatReceipts Mobile Scanner and Digital Filing System will help you eliminate that paper clutter around your office and home in no time. It can, “Scan receipts, business cards, and documents on the go while the software identifies, extracts, and organizes key information.” The scanner itself is very small and easy to pack for business trips.

It connects right into the USB port on your computer to allow immediate scanning. The downfall is the price of the scanner and filing system, $129.95. However, if you are in need of a dependable scanner that can automatically organize your receipts and other documents without your tedious care this may be the product for you.

Pros

Cons

  • Available for PC and Mac
  • Offers text recognition to help organize
  • Small, compact device making it easy to travel with
  • Plugs into USB & no AC power needed
  • Keyword search
  • Exports to Excel, Quicken, and TurboTax
  • Generates expense, tax, and spending reports
  • Creates and scans PDFs
  • Easy navigation
  • Recognizes nearly all receipts
  • Expensive relative to competition outside of Neat
  • Scanner doesn’t always pick up all data on receipts that are handwritten or faded
  • Only reads U.S. and Canadian business cards and receipts
  • Optical character recognition is 80-85% correct, need to go back and make sure it’s correct yourself
  • Poor customer service

Price

OneReceipt Review

OneReceipt shut down in October, 2016.

Receipt Bank Review

Receipt Bank screenshotVisit Website
Download iOS App

Receipt Bank allows you to submit receipts, bills, and invoices by email or using the app. It extracts the key information including the name of the supplier, invoice number, currency form, tax, date, and total amount.

You can then download the data into Excel to create expense reports or use one of the many other add-on partners including Dropbox, Crunch, FreeAgent, Sage 50, Xero, and others.

The downfall to Receipt Bank is that you have to scan or take a photo of each item yourself and send it in via email or the smartphone app. There’s not a way to mail your items in and have them do the it for you. Therefore, it’ll still take up a good amount of time to do all the scanning if you have a lot of it.

But if you are just looking to scan occasional expenses as they are incurred, then Receipt Bank will not be too troublesome. If you have the time to do the scanning yourself and want a way to organize your items, this may be a good choice for you.

Pros

Cons

  • Postal options in the United States, United Kingdom, New Zealand and Australia
  • Easy to contact
  • Fair usage policy allows 75 items per month
  • Share information with bookkeeper and accountant
  • Ability to publish to Excel and PDF
  • Stores scanned bills, receipts, and invoices
  • Extracts key information
  • Smartphone app to submit receipts and invoices
  • Have to scan or take a photo of each item yourself

Price

  • Free DIY Plan
  • Starts at $14.99/month Single-User Plan
  • Starts at $25.00/month Multi-User Plan

Other Ways To Stay Organized

While you’re at it, you might want to go paperless in other aspects of your business. Using a scanner and filing away other important documents electronically is a great way to reduce clutter and stay organized. Learn more about our top picks for scanners. You can also read more ways to stay on top of your business finances with an online accounting software service.

What’s your favorite way to reduce clutter?

About The Author:

Kimberly received her Bachelor of Arts from Simpson College with a major in multimedia journalism and a minor in marketing. She has been writing about business solutions since 2014, covering subjects such as tax software, email marketing, office equipment and more. Her work has appeared in many notable brands, including The New York Times' Wirecutter, Reader's Digest, Forbes, People, Woman's World, and Huffington Post.

In 2015, she started her own business and continues to learn how to run it more efficiently thanks to her work on We Rock Your Web. Her natural curiosity helps her research as she seeks the truth when learning about, comparing and personally testing products and services. With every piece she writes, her goal is to help our readers find the best fit for their unique needs.

We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for us to earn fees by linking to Amazon.com and affiliated sites.

Disclaimer: This website contains reviews, opinions and information regarding products and services manufactured or provided by third parties. We are not responsible in any way for such products and services, and nothing contained here should be construed as a guarantee of the functionality, utility, safety or reliability of any product or services reviewed or discussed. Please follow the directions provided by the manufacturer or service provider when using any product or service reviewed or discussed on this website.

Please Comment Below!

Comments (10)