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Are you frustrated by your team members turning projects in late? Do you feel overwhelmed by the number of emails you get? These project management software tools can help eliminate work chaos and keep your team on track. Sounds too good to be true, right?
Online project management software helps managers plan, organize and manage teams so they can complete projects on time in a more systematic way. Project management software online can help decrease your email inbox count, increase your team’s productivity and provide the tools to allow your team to complete projects on time.
We should note if you are looking for other team communication alternatives, check out these Online Collaboration Tools. (which can be used in conjunction with the majority of these project management tools).
Here at We Rock Your Web, we have a fairly small team and a very defined workflow so Basecamp allows us to assign to-do’s to one another so we can publish articles like this one in a more efficient manner.
Just because something works well for us, doesn’t mean it works well for others. Keep in mind that the size of your team and its projects will play a large role in helping to determine the best project management software for you. So, we encourage you to learn more about them all and test out the ones that seem like a good fit (most have free trials).
Below are our top three picks for best project planning software.
Teamwork Projects takes our top spot for best project management software with great customer support and an affordable price for a robust feature set. This cloud-based project management program offers every feature a team will need, including time tracking and Gantt charts.
It also integrates seamlessly with Dropbox, Google Drive, Intuit QuickBooks and more. Teamwork’s pricing model is per month and not per user per month (except the Enterprise plan), which gives you a consistently flat monthly fee no matter how many people you pull into a project.
Some have described Teamwork Projects as a step-up from Basecamp (our #2 pick) and we agree when you consider the vast feature options but keep in mind that it will take more time to learn how to fully utilize the capabilities.
- 30-day free trial (no credit card required)
- Pro: $11.25/month per user, 100 GB space, up to 50 users, 300 projects and more (save 20% if billed annually)
- Premium: $18.75/month per user, 250 GB space, up to 100 users, 600 projects and more (save 20% if billed annually)
- Enterprise: Contact for pricing, 500+ GB space, unlimited users & projects and more
Teamwork occasionally has promotions, find and discuss them on our dedicated Teamwork discount code page.
Teamwork Video Overview
This video is pretty cheesy, but also provides a lot of helpful information about all the features Teamwork Projects has to offer.
If you are looking for a straightforward, web-based project management tool that is easy to use and will work for any group size, Basecamp is for you. Everything in Basecamp is organized into projects which have to-do lists which then have tasks. Tasks with multiple steps can be reassigned from one person to another flawlessly.
Team members can make notes of where they left off, any questions they may have or any other tidbits they’d like to share. Tasks in Basecamp can have due dates so you can keep your team on track with projects. There are no flashy features to distract you, so when you are working on a task, you can see the comment thread and stay on topic.
However, if you need more tools, like what Teamwork has to offer, Basecamp may not be the best for you since the features are relatively basic.
- 30-day free trial (no credit card required)
- Free for Teachers and Students
- $99/month for 500GB storage and unlimited projects
Zoho Projects is a project management app that can help you keep your team’s activities and projects on tasks. There is a bit of a learning curve with this software, but if you give it a shot, we bet you will like it. This is why it’s our #3 pick for best web-based project management software.
Zoho Projects takes you from start to finish on your projects and keeps you organized and everyone coordinated. It has advanced features like reporting and integration with Google Apps. The nice thing about this software is that it charges a flat monthly fee and is not dependent upon the number of users.
The number of users does not matter with these plans.
- 10-day free trial
- Always Free: 2 projects, 5 users
- Standard: $18/month or $150/year, 10 projects, up to 10 users
- Express: $50/month or $480/year, unlimited projects, 15 users
- Premium: $100/month or $1,020/year, unlimited projects, 20 users
- Enterprise: $150/month or $1,500/year, unlimited projects, 25 users + more
Below are some of the other project tracking software reviews that didn’t make our top three. Don’t write these off yet. One of them may be the perfect fit for your team.
Brightpod has some great things going for it. Customers rave about its support and how clean the user interface is.
However, with no mobile app, we can’t help but wonder what’s taking them so long? Other project management software companies have mobile apps and more features, which is why Brightpod didn’t make our top three.
- 14-day free trial available (no credit card required)
- Professional: $29/month for unlimited users, 15 projects and 10GB of storage
- Studio: $59/month for unlimited users, 50 projects and 100GB of storage
- Agency: $99/month for unlimited users, unlimited projects and 250GB of storage
- Agency Plus: $199/month for unlimited users and projects and 500GB of storage
Clarizen is a cloud-based task management software solution that gives you the ability to prioritize budgets, resources, projects, portfolios and tasks. All conversations stay connected to your tasks and projects, so they’re in one place. Clarizen has many dashboards and reports so managers can see real-time progress and adjust accordingly.
The downfall to Clarizen is that the price can go up fairly quickly if you have a large team, which is what kept them out of our top three — there are more affordable options available.
You can test out Clarizen before spending any money with their 30-day free trial. Clarizen doesn’t post its pricing online, so we recommend contacting the company directly. For more details visit the Clarizen pricing page.
LiquidPlanner focuses on time estimates to plan out your team’s schedule. So if you’re unsure of how long a task may take, it may be tricky. For example, if your team publishes articles, it may be difficult to estimate how long an article may take to research and write since this can vary based on prior knowledge and the depth of the article.
However, if you’re able to estimate times with accuracy, this is a great solution. The software is able to calculate your team’s schedule for you so you can look ahead and see if a team member needs more work for the week or if they’re all set.
- 14-day free trial (no credit card required)
- Professional: $45/user/month based on annual plan with 100GB storage (5 user minimum)
- Enterprise: $69/user/month based on annual plan with 500GB storage (5 user minimum)
If you and your company are already using Microsoft products (e.g. Office365) then Microsoft Project may be a great fit for you.
Project integrates with existing Microsoft programs like Word and Excel and allows users to simultaneously work on a document (similar to Google Docs).
This product’s biggest pro is its database of templates and reporting tools that help teams enhance their productivity and accountability. However, this is more for teams who prefer using documents to stay organized and it relies heavily on team member’s taking the time to customize and use Microsoft’s templates to meet their needs.
Similar to other tools, you pay per user per month. There are three pricing tiers to consider.
- Essentials: $7/user/month
- Professional: starts at $30/user/month
- Premium: starts at $55/user/month
- View all options
Project Insight allows managers to plan projects and distribute the tasks including budgets, priorities, deadlines, templates, etc. in a most organized manner.
It’s difficult to grasp everything Project Insight entails because their website is overwhelming and they don’t make it very easy to understand. So, if you are interested, be sure to request a demo to learn more about Project Insight.
ProjectInsight prices are unique because it’s based on user permissions. For example, administrators and managers would probably have a higher level plan than new employees because they’d be overseeing others’ workloads and approving time sheets.
- Free: unlimited users, basic features
- Business: $45 per user/month, advanced features, 5 user minimum
- Enterprise: $65 per user/month, all features, 5 user minimum
Tenrox is a cloud-based project manager that has made some huge improvements in the past couple years.
Previously, we thought Tenrox was in need of some TLC, but recent customer reviews show that Tenrox is more comparable to the competition. With unlimited integration options and numerous features, customers are more pleased with Tenrox.
Tenrox does not publish their pricing.
Upwave, previously known as Symphonical, organizes your to-do list with sticky notes. The sticky notes are color coordinated by priority level (high, medium and low). This system is similar to a Kanban Board and can be performed on a literal whiteboard or bulletin board or, in this case, digital “board”.
There are three sections on the “board” for sticky notes: To Do, In Progress and Completed. You can add members to tasks (aka sticky notes) that they are helping with so they can see its progress as well. This is great for smaller personal size to-do’s like getting groceries, paying bills, watering plants, etc., but we don’t recommend it for organizing your team tasks because it has very minimal features.
- 30-day free trial (no credit card required)
- Standard: $4/user/month
- Enterprise: contact UpWave for pricing
Workfront helps you stay on track with your projects by tracking missed deadlines and their effect on the overall project. It’s a great solution for companies who need a formal project and portfolio management solution.
This web-based software can take a few more clicks to get to the task you want, but you can make your reports very specific. They are rolling out new features regularly, so this product is ever evolving.
They have four plans from which to choose. You must request pricing from Workfront but you can try it for free with their free trial.
WorkZone is a web-based software with many features, but its more expensive price and complaints about user interface have customers choosing other companies over WorkZone.
However, this project management software does have many desirable features and even pushes other tasks forward when a deadline is not met so that you don’t waste time reorganizing your workflow. This is a rare and much-loved feature.
They have three plans from which to choose, but you must request a demo to get pricing.
Wrike has many of the features that you want and need in a project management solution, but it may require some help for implementation.
The software can be a little clunky at times, and the functionality is weakened once a lot of tasks have been created. If they fix these issues they could be a top contender in this category.
Pricing is paid annually and there is a free trial available as well as a free plan.
- Free: 5 users and a few features
- Professional: starting at $9.80/user/month for 5, 10 or 15 users
- Business: starting at $24.80/user/month for 5 to 200 users
- Marketers: contact for pricing
- Enterprise: contact for pricing
Wrike also has add-on features to enhance the plan you choose.
- Proofing & Approval: $9.80/user/month
- Two-Way Sync with GitHub & JIRA: free
- Optimization: contact Wrike for pricing
Online project management tools allow teams to be more successful than ever. With virtual teams on the rise, the need for tools to help manage productivity and communication are essential (learn how we manage our virtual team).
You also may be looking for a tool like an online time clock to help enhance your team’s time management skills. Better timekeeping should be an essential part of managing your budget.
Speaking of a budget, at the end of the year you’ve got to be able to provide detailed statements to your accountant, our small business accounting guide will help you get started.
Which feature do you find most useful when using a project management tool?
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