Best Project Management Software: LiquidPlanner vs Wrike vs Basecamp vs Teamwork vs Zoho vs WorkFront vs Clarizen & More!

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Teamwork Projects Review
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Zoho logo

Are you frustrated by your team members turning projects in late? Do you feel overwhelmed with the number of emails you get? These project management software tools can help eliminate work chaos and keep your team on track. Sounds too good to be true, right? Wrong. Project management software online can help decrease your email inbox count, increase your team’s productivity and provide the tools to allow your team to complete projects on time. The size of your team and its projects will play a large role in helping to determine the best project management software for you. Read our project management software reviews below to learn more.

What Does the Best Project Management Software Do?

Online project management software helps managers plan, organize and manage teams so they can complete projects on time in a more systematic way. Here at We Rock Your Web, we have a fairly small team and a very defined work flow so Basecamp allows us to assign to-do’s to one another so we can publish articles like this one in a more efficient manner. Below are our top three picks for best project planning software but keep in mind that your choice will vary based on unique needs and workflow. If you are looking for other team communication alternatives, check out these Online Collaboration Tools.

Teamwork Projects Review

#1

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Teamwork Projects takes our top spot for best project management software with great customer support and an affordable price for a robust feature set. This cloud-based project management program offers every feature a team will need, including time tracking and Gantt charts. It also integrates seamlessly with Dropbox, Google Drive, Intuit QuickBooks and more. Teamwork’s pricing model is per month and not per user per month (with the exception of the Enterprise plan), which gives you a consistently flat monthly fee no matter how many people you pull into a project. Some have described Teamwork Projects as a step-up from Basecamp (our #2 pick) and we agree when you consider the vast feature options but keep in mind that it will take more time to learn how to fully utilize the capabilities.

Pros

Cons

  • Apps available on iOS, Android, Chrome, Web, Mac and Windows
  • Integrates with Dropbox, Google Drive, QuickBooks and more
  • Great customer service reviews
  • Unlimited users
  • Tons of features (time tracking, Gantt charts, sub tasks, etc.)
  • Basecamp import tool in case you are switching
  • Teamwork Desk (help desk)
  • 90-day money back guarantee
  • Discounts for non-profits and educational institutions
  • Subscribers say it’s simple to use
  • The software is continually being updated and improved
  • Free forever option
  • Doesn’t work well with Internet Explorer

Price

  • 30-day free trial (no credit card required)
  • Free: 2 projects and 100MB of storage
  • Small Office: $69/month for 50 projects and 20GB of storage
  • Professional: $169/month for 150 projects and 100GB of storage
  • Business: $269/month for 300 projects and 400GB of storage
  • Enterprise: unlimited projects, 500GB+ of storage and priority support (contact Teamwork for per-user pricing)

Coupon

Teamwork occasionally has promotions, find and discuss them on our dedicated Teamwork discount code page.

Video Overview

This video is pretty cheesy, but also provides a lot of helpful information about all the features Teamwork Projects has to offer.

Read our In-depth Teamworks Projects Review

Basecamp Review

#2

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If you are looking for a straightforward, web-based project management tool that is easy to use and will work for any group size, Basecamp is for you. Everything in Basecamp is organized in projects which have to-do lists which then have tasks. We Rock Your Web uses Basecamp 3 on a daily basis and we love it! Tasks with multiple steps can be reassigned from one person to another flawlessly. Team members can make notes of where they left off, any questions they may have or any other tidbits they’d like to share. Tasks in Basecamp can have due dates so you can keep your team on track with projects. There are no flashy features to distract you, so when you are working on a task you can see the comment thread and stay on topic instead of wandering off. However, if you need more specific features like what Teamwork has to offer, Basecamp may not be the best for you since the features are relatively basic and straightforward. For example, deadline tracking requires a manual review vs. a dashboard or report to update managers of risk to timelines.

Pros

Cons

  • Easy to learn and use
  • No annual contracts so you can cancel anytime
  • Unlimited users
  • Access Basecamp with Mac, PC, iPhone, iPad, Android and via email
  • When responding to a task, you can close your browser window without sending and come back your note will still be there
  • Control access for each individual (admin, team member, client, visitor)
  • Ability to backup data to Google Drive or Dropbox
  • Great Twitter support with fast replies and fast email responses too
  • Can integrate with more than 100 apps and add-ons
  • Data is secure via HTTPS encryption & 2-factor authentication
  • View and respond to tasks by email
  • 50% discount for non-profits and charities
  • No recurring tasks
  • No time tracking
  • Reporting features are limited (cannot track employee contribution, deadlines, productivity, time spent per project, etc.)

Price

  • 30-day free trial (no credit card required)
  • Free for Teachers and Students
  • $100/month for 500GB storage and unlimited projects

Coupon

Get $50 off of Basecamp via this link! You can also see and discuss promotions on our dedicated Basecamp discount code page.

Read our In-depth Basecamp Review

Zoho Review

#3

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Zoho Projects is a project management app that can help you keep your team’s activities and projects on tasks. There is a bit of a learning curve with this software but if you give it a shot, we bet you will like it. This is why it’s our #3 pick for best web-based project management software. Zoho Projects takes you from start to finish on your projects and keeps you organized and everyone coordinated. It has advanced features like reporting and integration with Google Apps. The nice thing about this software is that it charges a flat monthly fee and is not dependent upon the number of users.

Pros

Cons

  • Apps for Android and iOS
  • Timesheets
  • Gantt charts
  • Reporting tools
  • Import data from Basecamp
  • Unlimited users for all plans
  • Subscribers say it’s easy to use
  • Many integrations
  • Must get the Enterprise package for all features
  • Zoho CRM has some customer reviews that state slow or poor customer service, which makes us question Zoho Projects’ customer support performance

Price

The number of users does not matter with these plans.

  • 15-day free trial
  • Free: 1 project, 10MB storage
  • Express: $25/month or $249/year, 20 projects, 10GB storage
  • Premium: $50/month or $499/year, 50 projects, 100GB storage
  • Enterprise: $80/month or $799/year, unlimited projects, 100GB storage

What’s the Best Project Management Software Online?

Below are some of the other project tracking software reviews that didn’t make our top three. Don’t write these off yet. One of them may be the perfect fit for your team.

BrightpodClarizen | LiquidPlanner | Project Insight | Tenrox |Upwave | Workfront | Workzone | Wrike

Brightpod Review

Brightpod logo

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Brightpod has some great things going for it. Customers rave about its support and how clean the user interface is. However, with no mobile app, we can’t help but wonder what’s taking them so long? Other project management software companies have mobile apps and more features, which is why Brightpod didn’t make our top three.

Pros

Cons

  • Easy to navigate, clean interface
  • Discounts for non-profits
  • Good support
  • No mobile app
  • Other software has more features

Price

  • 14-day free trial available (no credit card required)
  • Professional: $29/month for 10 users and 5GB of storage
  • Studio: $69/month for 25 users and 20GB of storage
  • Agency: $129/month for 50 users and 100GB of storage
  • Agency Plus $199/month for unlimited users and 500GB of storage

Clarizen Review

Clarizen logoVisit Website

Clarizen is a cloud-based task management software solution that gives you the ability to prioritize budgets, resources, projects, portfolios and tasks. All conversations stay connected to your tasks and projects so they’re in one place. Clarizen has many dashboards and reports so managers can see real-time progress and adjust accordingly. The downfall to Clarizen is that the price can go up fairly quickly if you have a large team, which is what kept them out of our top three — there are more affordable options available.

Pros

Cons

  • iPhone and Android app
  • Create a timeline for your tasks by using milestones, due dates and deliverables
  • Use prebuilt (or make your own) templates are available to simplify jobs
  • Integrates with Box.com, Google Drive, JIRA and Salesforce
  • Task updates can be sent via email or a social chat wall
  • Completely comprehensive solution
  • Arrange projects by priority
  • Expensive
  • Could be “too powerful” for those with smaller teams and budgets; probably best for bigger teams
  • Unable to customize dashboard
  • Cannot view recent activity
  • Live chat can take 4 hours to respond
  • Not the most responsive or fast

Price

You can test out Clarizen before spending any money with their 30-day free trial. Clarizen doesn’t post its pricing online, so we recommend contacting the company directly. For more details visit the Clarizen pricing page.

LiquidPlanner Review

Liquidplanner logoVisit Website

LiquidPlanner focuses on time estimates to plan out your team’s schedule. So if you’re unsure of how long a task may take, it may be tricky. For example, if your team publishes articles it may be difficult to estimate how long an article may take to research and write since this can vary based on prior knowledge and the depth of the article. However, if you’re able to estimate times with accuracy this is a great solution. The software is able to calculate your team’s schedule for you so you can look ahead and see if a team member needs more work for the week or if they’re all set.

Pros

Cons

  • Calculates schedules automatically
  • All conversations are connected to tasks, and you can view recent conversations to see what’s new
  • Reply to tasks via email
  • Automatically updates timesheets
  • Analytic and dashboard reports
  • iOS and Android app
  • Can integrate with Basecamp
  • Pricey
  • A bit of a learning curve
  • Unable to customize
  • Not great for multitasking
  • No financial tools

Price

  • 30 day free trial (no credit card required)
  • Small Team: $9.99/user/month based on annual plan with 5GB storage (up to 5 users possible)
  • Professional: $39/user/month based on annual plan with 100GB storage (10 user minimum)
  • Enterprise: $69/user/month based on annual plan with 500GB storage (10 user minimum)

Project Insight Review

>Project Insight logoVisit Website

Project Insight allows managers to plan projects and distribute the tasks including budgets, priorities, deadlines, templates, etc. in a most organized manner. It’s difficult to grasp everything Project Insight entails because their website is overwhelming and they don’t make it very easy to understand. So, if you are interested, be sure to request a demo to learn more about Project Insight.

Pros

Cons

  • Create custom reports
  • Track the amount of time spent on a task to help bill clients
  • See real-time progress through dashboards
  • Integrates with Microsoft Outlook
  • Migrate data from Basecamp
  • Pricing can be fairly expensive
  • Doesn’t support many languages

Price

ProjectInsight prices are unique because it’s based on user permissions. For example, administrators and managers would probably have a higher level plan than new employees because they’d be overseeing others’ workloads and approving time sheets.

  • Lite User: $3/user/month
  • Team Member: starts at $30/user/month
  • Power User: starts at $65/user/month

Tenrox Review

Tenrox logoVisit Website

Tenrox is a cloud-based project manager that has made some huge improvements in the past couple years. Previously, we thought Tenrox was in need of some TLC, but recent customer reviews show that Tenrox is more comparable to the competition. With unlimited integration options and numerous features, customers are more pleased with Tenrox.

Pros

Cons

  • Features include Gantt chart, budgeting, scheduling and more
  • Project templates
  • Ability to have recurring tasks
  • App available on Android, Blackberry, iOS and Windows Phone
  • Works well for smaller or larger teams
  • Limited reporting capabilities
  • Poor customer support

Price

Tenrox does not publish their pricing.

Upwave Review (Formally Symphonical)

Upwave logoVisit Website

Upwave, previously known as Symphonical, organizes your to-do list with sticky notes. The sticky notes are color coordinated by priority level (high, medium and low). This system is similar to a Kanban Board and can be performed on a literal white board or bulletin board or, in this case, digital “board”.

There are three sections on the “board” for sticky notes: To Do, In Progress and Completed. You can add members to tasks (aka sticky notes) that they are helping with so they can see its progress as well. This is great for smaller personal size to-do’s like getting groceries, paying bills, watering plants, etc., but we don’t recommend it for organizing your team tasks because it has very minimal features.

Pros

Cons

  • Notifications for Slack
  • See upcoming tasks in Google Calendar, Outlook or Apple Calendar
  • Assign tasks by high, medium or low priority
  • Organize tasks in To Do, In Progress and Complete sections
  • Relatively basic so you cannot do anything too fancy with it
  • New to project management so very little information

Price

  • 30-day free trial (no credit card required)
  • Standard: $4/user/month
  • Enterprise: contact UpWave for pricing

Workfront Review

Workfront logoVisit Website

Workfront helps you stay on track with your projects by tracking missed deadlines and their effect on the overall project. It’s a great solution for companies who need a formal project and portfolio management solution. This web-based software can take a few more clicks to get to the task you want, but you can make your reports very specific. They are rolling out new features regularly, so this product is ever evolving.

Pros

Cons

  • Extremely customizable
  • Great customer service reputation
  • Easy to see the status of a project
  • Adding new features constantly
  • Mobile app for Android and iOS
  • Pricing isn’t listed online
  • Although they are often adding new features, they might benefit from focusing on perfecting the features they already have
  • Can take some time to setup because there are so many customizations

Price

You must request pricing from Workfront but you can try it for free with their free trial.

WorkZone Review

Workzone logoVisit Website

WorkZone is a web-based software with many features, but its more expensive price and complaints about user interface have customers choosing other companies over WorkZone. However, this project management software does have many desirable features and even pushes other tasks forward when a deadline is not met so that you don’t waste time reorganizing your workflow. This is a rare and much-loved feature.

Pros

Cons

  • Great project reports
  • Create templates for projects
  • Time tracking
  • Ability to create subtasks
  • Tasks pushed forward if deadlines missed
  • iOS and Android app
  • Expensive
  • Customer complaints about the interface

Price

  • Team: $24/user/month for 100GB of storage
  • Professional: $34/user/month for 150GB of storage
  • Enterprise: $44/user/month for 200GB of storage

Wrike Review

Wrike logoVisit Website

Wrike has many of the features that you want and need in a project management solution, but it may require some help for implementation. The software can be a little clunky at times, and the functionality is weakened once a lot of tasks have been created. If they fix these issues they could be a top contender in this category.

Pros

Cons

  • Desktop notifications
  • Great customer service reputation
  • Updating constantly
  • Long learning curve
  • Clunky system
  • Could use help with functionality
  • Expensive
  • Less intuitive interface

Price

Pricing is paid annually and there is a free trial available as well a free plan.

  • Free: 5 users and a few features
  • Professional: starting at $9.80/user/month for 5, 10 or 15 users
  • Business: starting at $24.80/user/month for 5 to 200 users
  • Marketers: starting at $34.60/user/month for 5 to unlimited users
  • Enterprise: contact for pricing for 5 to unlimited users

Wrike also has add-on features to enhance the plan you choose.

  • Proofing & Approval: $9.80/user/month
  • Two-Way Sync with GitHub & JIRA: free
  • Optimization: contact Wrike for pricing

More Tools To Help Manage Your Team

Online project management tools allow teams to be more successful than ever. And with virtual teams on the rise, the need for tools to help manage productivity and communication are essential (learn how we manage our virtual team). You also may be looking for a tool like an online time clock to to help enhance your team’s time management skills. Better time keeping should be an essential part of managing your budget. Speaking of a budget, at the end of the year you’ve got to be able to provide detailed statements to your accountant, our small business accounting guide will help you get started.

Which feature do you find most useful when using a project management tool?

Kimberly has always enjoyed testing out the latest tech gadgets and loves seeing how things evolve. She’s a fast learner when it comes to the latest fads and likes sharing her findings with others. Although she loves technology, she also enjoys escaping the online world and likes to spend time outside away from the gadgets.

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7 Comments on "Best Project Management Software: LiquidPlanner vs Wrike vs Basecamp vs Teamwork vs Zoho vs WorkFront vs Clarizen & More!"

avatar
Divya
Divya

Great list. I’d like to add ProofHub in your list. It is an online collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports, proofing tool and many more powerful features. Helping teams to Plan, Collaborate, Organize and Deliver projects on time, and within budget, ProofHub comes across as the complete project management tool!

Kevink
Kevink

I used to use Basecamp for project and document management, but it just was not detail oriented enough to cover tasks and subtasks. Switched to Teamwork last year and really like it. It does lack some of the better formatting tools for tasks and has some integrations I’d like to see, but overall a nice tool. All of them could use better import and export tools…my one gripe.

Eugene
Eugene

In our agency we use Deskun, it’s integrated with Gmail and works good for small company like ours.

Easy Projects
Easy Projects

One of the features our customers find particularly useful is Custom Forms – it makes the software as customizable as the department needs it. Even the most powerful and robust solution will hardly be able to fit ANY need, so you’re right – it’s only after clearly defining your needs and trying out things you find the tool that’s the closest to perfection.

Colvin Warner
Colvin Warner

We mainly use Proofhub for our work and it fits according to our needs. For project management and collaboration I think this is the best.

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