Best Project Management Software: LiquidPlanner vs Wrike vs Basecamp vs Teamwork vs Zoho & More!

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Are you frustrated by your team members turning projects in late? Do you feel overwhelmed by the number of emails you get? These project management software tools can help eliminate work chaos and keep your team on track. Sounds too good to be true, right?

Article Overview

What Should I Use Project Management Software?

Online project management software helps managers plan, organize and manage teams so they can complete projects on time in a more systematic way. Project management software online can help decrease your email inbox count, increase your team’s productivity and provide the tools to allow your team to complete projects on time.

We should note if you are looking for other team communication alternatives, check out these Online Collaboration Tools. (which can be used in conjunction with the majority of these project management tools).

What Is The Best Project Management Software?

Here at We Rock Your Web, we have a fairly small team and a very defined workflow so Basecamp allows us to assign to-do’s to one another so we can publish articles like this one in a more efficient manner.

Just because something works well for us, doesn’t mean it works well for others. Keep in mind that the size of your team and its projects will play a large role in helping to determine the best project management software for you. So, we encourage you to learn more about them all and test out the ones that seem like a good fit (most have free trials).

Below are our top three picks for best project planning software.

Teamwork Projects Review


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Teamwork Projects takes our top spot for best project management software with great customer support and an affordable price for a robust feature set. This cloud-based project management program offers every feature a team will need, including time tracking and Gantt charts.

It also integrates seamlessly with Dropbox, Google Drive, Intuit QuickBooks and more. Teamwork’s pricing model is per month and not per user per month (except the Enterprise plan), which gives you a consistently flat monthly fee no matter how many people you pull into a project.

Some have described Teamwork Projects as a step-up from Basecamp (our #2 pick) and we agree when you consider the vast feature options but keep in mind that it will take more time to learn how to fully utilize the capabilities.



  • Apps available on iOS, Android, Chrome, Web, Mac and Windows
  • Integrates with Dropbox, Google Drive, QuickBooks and more
  • Great customer service reviews
  • Unlimited users
  • Tons of features (time tracking, Gantt charts, subtasks, etc.)
  • Basecamp import tool in case you are switching
  • Teamwork Desk (help desk)
  • 90-day money back guarantee
  • Discounts for non-profits and educational institutions
  • Subscribers say it’s simple to use
  • The software is continually being updated and improved
  • Free forever option
  • Doesn’t work well with Internet Explorer


  • 30-day free trial (no credit card required)
  • Pro: $11.25/month per user, 100 GB space, up to 50 users, 300 projects and more (save 20% if billed annually)
  • Premium: $18.75/month per user, 250 GB space, up to 100 users, 600 projects and more (save 20% if billed annually)
  • Enterprise: Contact for pricing, 500+ GB space, unlimited users & projects and more


Teamwork occasionally has promotions, find and discuss them on our dedicated Teamwork discount code page.

Teamwork Video Overview

This video is pretty cheesy, but also provides a lot of helpful information about all the features Teamwork Projects has to offer.

Read Our In-Depth Teamwork Projects Review

Basecamp Review


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If you are looking for a straightforward, web-based project management tool that is easy to use and will work for any group size, Basecamp is for you. Everything in Basecamp is organized into projects which have to-do lists which then have tasks. Tasks with multiple steps can be reassigned from one person to another flawlessly.

Team members can make notes of where they left off, any questions they may have or any other tidbits they’d like to share. Tasks in Basecamp can have due dates so you can keep your team on track with projects. There are no flashy features to distract you, so when you are working on a task, you can see the comment thread and stay on topic.

However, if you need more tools, like what Teamwork has to offer, Basecamp may not be the best for you since the features are relatively basic.



  • Easy to learn and use
  • No annual contracts so you can cancel anytime
  • Unlimited users
  • Access Basecamp with Mac, PC, iPhone, iPad, Android and via email
  • When responding to a task, you can close your browser window without sending and come back your note will still be there
  • Control access for each individual (admin, team member, client, visitor)
  • Ability to backup data to Google Drive or Dropbox
  • Great Twitter support with fast replies and fast email responses too
  • Can integrate with more than 100 apps and add-ons
  • Data is secure via HTTPS encryption & 2-factor authentication
  • View and respond to tasks by email
  • 50% discount for non-profits and charities
  • No recurring tasks or to-do lists
  • No time tracking
  • No integration with Slack
  • Some features like hill charts have limited use, depending on your needs


  • 30-day free trial (no credit card required)
  • Free for Teachers and Students
  • $99/month for 500GB storage and unlimited projects


Get $50 off of Basecamp via this link! You can also see and discuss promotions on our dedicated Basecamp discount code page.

Read Our In-Depth Basecamp Review

Zoho Review


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Zoho Projects is a project management app that can help you keep your team’s activities and projects on tasks. There is a bit of a learning curve with this software, but if you give it a shot, we bet you will like it. This is why it’s our #3 pick for best web-based project management software.

Zoho Projects takes you from start to finish on your projects and keeps you organized and everyone coordinated. It has advanced features like reporting and integration with Google Apps. The nice thing about this software is that it charges a flat monthly fee and is not dependent upon the number of users.



  • Apps for Android and iOS
  • Timesheets
  • Gantt charts
  • Reporting tools
  • Import data from Basecamp
  • Unlimited users for all plans
  • Subscribers say it’s easy to use
  • Many integrations
  • Must get the Enterprise package for all features
  • Zoho CRM has some customer reviews that state slow or poor customer service, which makes us question Zoho Projects’ customer support performance


The number of users does not matter with these plans.

  • 10-day free trial
  • Always Free: 2 projects, 5 users
  • Standard: $18/month or $150/year, 10 projects, up to 10 users
  • Express: $50/month or $480/year, unlimited projects, 15 users
  • Premium: $100/month or $1,020/year, unlimited projects, 20 users
  • Enterprise: $150/month or $1,500/year, unlimited projects, 25 users + more

What’s The Other Best Project Management Software Online?

Below are some of the other project tracking software reviews that didn’t make our top three. Don’t write these off yet. One of them may be the perfect fit for your team.

Brightpod | Clarizen | LiquidPlanner |Microsoft Project | Project Insight | Tenrox |Upwave | Workfront | Workzone | Wrike

Brightpod Review

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Brightpod has some great things going for it. Customers rave about its support and how clean the user interface is.

However, with no mobile app, we can’t help but wonder what’s taking them so long? Other project management software companies have mobile apps and more features, which is why Brightpod didn’t make our top three.



  • Easy to navigate, clean interface
  • Discounts for non-profits
  • Good support
  • No mobile app
  • Other software has more features


  • 14-day free trial available (no credit card required)
  • Professional: $29/month for unlimited users, 15 projects and 10GB of storage
  • Studio: $59/month for unlimited users, 50 projects and 100GB of storage
  • Agency: $99/month for unlimited users, unlimited projects and 250GB of storage
  • Agency Plus: $199/month for unlimited users and projects and 500GB of storage

Clarizen Review

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Clarizen is a cloud-based task management software solution that gives you the ability to prioritize budgets, resources, projects, portfolios and tasks. All conversations stay connected to your tasks and projects, so they’re in one place. Clarizen has many dashboards and reports so managers can see real-time progress and adjust accordingly.

The downfall to Clarizen is that the price can go up fairly quickly if you have a large team, which is what kept them out of our top three — there are more affordable options available.



  • iPhone and Android app
  • Create a timeline for your tasks by using milestones, due dates and deliverables
  • Use prebuilt (or make your own) templates are available to simplify jobs
  • Integrates with, Google Drive, JIRA and Salesforce
  • Task updates can be sent via email or a social chat wall
  • Completely comprehensive solution
  • Arrange projects by priority
  • Expensive
  • Could be “too powerful” for those with smaller teams and budgets; probably best for bigger teams
  • Unable to customize dashboard
  • Cannot view recent activity
  • Live chat can take 4 hours to respond
  • Not the most responsive or fast


You can test out Clarizen before spending any money with their 30-day free trial. Clarizen doesn’t post its pricing online, so we recommend contacting the company directly. For more details visit the Clarizen pricing page.

LiquidPlanner Review

Liquidplanner logoVisit Website

LiquidPlanner focuses on time estimates to plan out your team’s schedule. So if you’re unsure of how long a task may take, it may be tricky. For example, if your team publishes articles, it may be difficult to estimate how long an article may take to research and write since this can vary based on prior knowledge and the depth of the article.

However, if you’re able to estimate times with accuracy, this is a great solution. The software is able to calculate your team’s schedule for you so you can look ahead and see if a team member needs more work for the week or if they’re all set.



  • Calculates schedules automatically
  • All conversations are connected to tasks, and you can view recent conversations to see what’s new
  • Reply to tasks via email
  • Automatically updates timesheets
  • Analytic and dashboard reports
  • iOS and Android app
  • Can integrate with Basecamp
  • Pricey
  • A bit of a learning curve
  • Unable to customize
  • Not great for multitasking
  • No financial tools


  • 14-day free trial (no credit card required)
  • Professional: $45/user/month based on annual plan with 100GB storage (5 user minimum)
  • Enterprise: $69/user/month based on annual plan with 500GB storage (5 user minimum)

Microsoft Project Review

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If you and your company are already using Microsoft products (e.g.  Office365) then Microsoft Project may be a great fit for you.

Project integrates with existing Microsoft programs like Word and Excel and allows users to simultaneously work on a document (similar to Google Docs).

This product’s biggest pro is its database of templates and reporting tools that help teams enhance their productivity and accountability. However, this is more for teams who prefer using documents to stay organized and it relies heavily on team member’s taking the time to customize and use Microsoft’s templates to meet their needs.



  • Trusted by big companies
  • Big brand name with a history of successful products
  • Customer service via phone
  • Collaborate via the cloud or desktop client
  • Must use Microsoft Office products (not included)
  • Desktop version requires updates
  • Limited in terms of features like notifications and task assignment


Similar to other tools, you pay per user per month. There are three pricing tiers to consider.

  • Essentials: $7/user/month
  • Professional: starts at $30/user/month
  • Premium: starts at $55/user/month
  • View all options

Project Insight Review

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Project Insight allows managers to plan projects and distribute the tasks including budgets, priorities, deadlines, templates, etc. in a most organized manner.

It’s difficult to grasp everything Project Insight entails because their website is overwhelming and they don’t make it very easy to understand. So, if you are interested, be sure to request a demo to learn more about Project Insight.



  • Create custom reports
  • Track the amount of time spent on a task to help bill clients
  • See real-time progress through dashboards
  • Integrates with Microsoft Outlook
  • Migrate data from Basecamp
  • Pricing can be fairly expensive
  • Doesn’t support many languages


ProjectInsight prices are unique because it’s based on user permissions. For example, administrators and managers would probably have a higher level plan than new employees because they’d be overseeing others’ workloads and approving time sheets.

  • Free: unlimited users, basic features
  • Business: $45 per user/month, advanced features, 5 user minimum
  • Enterprise: $65 per user/month, all features, 5 user minimum

Tenrox Review

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Tenrox is a cloud-based project manager that has made some huge improvements in the past couple years.

Previously, we thought Tenrox was in need of some TLC, but recent customer reviews show that Tenrox is more comparable to the competition. With unlimited integration options and numerous features, customers are more pleased with Tenrox.



  • Features include Gantt chart, budgeting, scheduling and more
  • Project templates
  • Ability to have recurring tasks
  • App available on Android, Blackberry, iOS and Windows Phone
  • Works well for smaller or larger teams
  • Limited reporting capabilities
  • Poor customer support


Tenrox does not publish their pricing.

Upwave Review (Formally Symphonical)

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Upwave, previously known as Symphonical, organizes your to-do list with sticky notes. The sticky notes are color coordinated by priority level (high, medium and low). This system is similar to a Kanban Board and can be performed on a literal whiteboard or bulletin board or, in this case, digital “board”.

There are three sections on the “board” for sticky notes: To Do, In Progress and Completed. You can add members to tasks (aka sticky notes) that they are helping with so they can see its progress as well. This is great for smaller personal size to-do’s like getting groceries, paying bills, watering plants, etc., but we don’t recommend it for organizing your team tasks because it has very minimal features.



  • Notifications for Slack
  • See upcoming tasks in Google Calendar, Outlook or Apple Calendar
  • Assign tasks by high, medium or low priority
  • Organize tasks in To Do, In Progress and Complete sections
  • Relatively basic so you cannot do anything too fancy with it
  • New to project management so very little information


  • 30-day free trial (no credit card required)
  • Standard: $4/user/month
  • Enterprise: contact UpWave for pricing

Workfront Review

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Workfront helps you stay on track with your projects by tracking missed deadlines and their effect on the overall project. It’s a great solution for companies who need a formal project and portfolio management solution.

This web-based software can take a few more clicks to get to the task you want, but you can make your reports very specific. They are rolling out new features regularly, so this product is ever evolving.



  • Extremely customizable
  • Great customer service reputation
  • Easy to see the status of a project
  • Adding new features constantly
  • Mobile app for Android and iOS
  • Pricing isn’t listed online
  • Although they are often adding new features, they might benefit from focusing on perfecting the features they already have
  • Can take some time to setup because there are so many customizations


They have four plans from which to choose. You must request pricing from Workfront but you can try it for free with their free trial.

WorkZone Review

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WorkZone is a web-based software with many features, but its more expensive price and complaints about user interface have customers choosing other companies over WorkZone.

However, this project management software does have many desirable features and even pushes other tasks forward when a deadline is not met so that you don’t waste time reorganizing your workflow. This is a rare and much-loved feature.



  • Great project reports
  • Create templates for projects
  • Time tracking
  • Ability to create subtasks
  • Tasks pushed forward if deadlines missed
  • iOS and Android app
  • Expensive
  • Customer complaints about the interface


They have three plans from which to choose, but you must request a demo to get pricing.

Wrike Review

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Wrike has many of the features that you want and need in a project management solution, but it may require some help for implementation.

The software can be a little clunky at times, and the functionality is weakened once a lot of tasks have been created. If they fix these issues they could be a top contender in this category.



  • Desktop notifications
  • Great customer service reputation
  • Updating constantly
  • Long learning curve
  • Clunky system
  • Could use help with functionality
  • Expensive
  • Less intuitive interface


Pricing is paid annually and there is a free trial available as well as a free plan.

  • Free: 5 users and a few features
  • Professional: starting at $9.80/user/month for 5, 10 or 15 users
  • Business: starting at $24.80/user/month for 5 to 200 users
  • Marketers: contact for pricing
  • Enterprise: contact for pricing

Wrike also has add-on features to enhance the plan you choose.

  • Proofing & Approval: $9.80/user/month
  • Two-Way Sync with GitHub & JIRA: free
  • Optimization: contact Wrike for pricing

More Tools To Help Manage Your Team

Online project management tools allow teams to be more successful than ever. With virtual teams on the rise, the need for tools to help manage productivity and communication are essential (learn how we manage our virtual team).

You also may be looking for a tool like an online time clock to help enhance your team’s time management skills. Better timekeeping should be an essential part of managing your budget.

Speaking of a budget, at the end of the year you’ve got to be able to provide detailed statements to your accountant, our small business accounting guide will help you get started.

Which feature do you find most useful when using a project management tool?

Disclaimer: This website contains reviews, opinions and information regarding products and services manufactured or provided by third parties. We are not responsible in any way for such products and services, and nothing contained here should be construed as a guarantee of the functionality, utility, safety or reliability of any product or services reviewed or discussed. Please follow the directions provided by the manufacturer or service provider when using any product or service reviewed or discussed on this website.

Kimberly has always enjoyed testing out the latest tech gadgets and loves seeing how things evolve. She’s a fast learner when it comes to the latest fads and likes sharing her findings with others. Although she loves technology, she also enjoys escaping the online world and likes to spend time outside away from the gadgets.

Leave a Reply

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We are thinking about signing up for Teamwork to better manage our projects. As more team member are working off-site more often, things are getting lost. Would this be a good way to use Teamwork?
Yes, the more complex the project, the more your team will benefit from using a better project management tool like Teamwork. You can also try it out for 30 days for free (you don’t even have to enter in your credit card info!), so there’s really no reason not to give it a shot to see how you like it.
I agree that project management software has become the key when you want to run a successful and efficient company, especially if your employees work remotely. I can’t imagine my work without using such programs anymore, I’d get lost immediately. My personal favorite software of this kind is Kanban Tool – it’s cheap, easy to use and very powerful. It provides analytics features, time tracker and other advanced tools, but the general layout is wonderfully simple – there’s no chance one could not understand how the thing works. I must admit I haven’t really tried the software you recommend in your article, but I have tried some other ones and so far Kanban Tool definitely wins.
Bruce B
My small work team has been using Excel to manage our projects for years. We already have that tool so why do we need to pay for something else? I keep hearing how great Basecamp is but I am having a hard time convincing my boss that it is worth paying more for. Plus, you guys say Teamwork is better than Basecamp so I am not sure what argument to make or if it’s even worth it at all. Can anyone help?
Jim M
Ha ha! My team used to use Excel and Word to manage our projects too but now that we use Teamwork, I cannot even begin to imagine how we kept things running and didn’t lose track of the details and timelines! I think you can try Teamwork for free for a few weeks to see how you like it. It has A LOT of functionality… almost so much that it overwhelmed us at first! But, now that I have been using it for a few months, I would never dream of going back. The initial pain of converting over and the cost was 1000% worth it to create the amount of efficiency and growth that we now experience as a result of our team’s better communication, time and detail management and productivity. We can do more now with the same number of people because everyone is finally on the same page.
Great list. I’d like to add ProofHub in your list. It is an online collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports, proofing tool and many more powerful features. Helping teams to Plan, Collaborate, Organize and Deliver projects on time, and within budget, ProofHub comes across as the complete project management tool!
I used to use Basecamp for project and document management, but it just was not detail oriented enough to cover tasks and subtasks. Switched to Teamwork last year and really like it. It does lack some of the better formatting tools for tasks and has some integrations I’d like to see, but overall a nice tool. All of them could use better import and export tools…my one gripe.
Hey Kevink, since you’ve used both, what kind of teams would you say Basecamp is better for versus the teams that would benefit from using Teamwork?
In our agency we use Deskun, it’s integrated with Gmail and works good for small company like ours.
Easy Projects
One of the features our customers find particularly useful is Custom Forms – it makes the software as customizable as the department needs it. Even the most powerful and robust solution will hardly be able to fit ANY need, so you’re right – it’s only after clearly defining your needs and trying out things you find the tool that’s the closest to perfection.
Colvin Warner
We mainly use Proofhub for our work and it fits according to our needs. For project management and collaboration I think this is the best.