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Online Collaboration Tools: Slack vs Basecamp vs Trello vs Asana vs Teamwork vs Wrike & More!

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Best tools for online collaboration The number of people working in a virtual office space has doubled in recent years. Why? Because it’s easier than ever to work from home and use software to collaborate online and keep your team focused, organized and on task. Just because you’re in a different city or even time zone doesn’t mean you can’t still communicate and work together as if you were in the same room. We Rock Your Web has been testing and using various tools throughout the years to keep our virtual team connected and productive from locations around the world. Here are a few tips and in-depth reviews of the best products on the market with pros and cons for each.

Yael Zofi’s definition is perfect for what a virtual team is today:

A virtual team – whether across the street or across the world – is a team whose members simultaneously work together to a common purpose, while physically apart.

Background and Stats of Virtual Teams

Working from anywhere has never been easier thanks to Wifi, cloud computing, smartphones, and online collaboration tools. Building relationships is also easier and can be done faster due to social media. According to GlobalWorkplaceAnalytics.com those working from home (excluding self-employed workers) have has grown by 103% since 2005 and 2.8% of the workforce (3.7 million employees) currently work from home at least 50% the time.

Companies are taking advantage of this growth in virtual teams by producing online collaboration software and tools to meet this new demand.

What Are the Best Online Collaboration Tools?

There are numerous companies to choose from for your online collaboration needs. Some have overlapping features; however, each offers a different type of service. Some specialize in task management while others are better suited for instant messaging. You may find it best to use multiple tools to collaborate (like we do at we rock your web). For that reason, we’ve chosen a winner for each category rather than our typical top 3 picks. Read the reviews below to see what each company specializes in and how they can help your team.

Best For:

Alphabetical Listing

Asana | Basecamp | Glip | Google Drive | Liquidplanner | Sharepoint | Slack | Sococo | Teamwork Projects | Trello | Wrike

Best for Project and Task Management

Teams of any type (virtual or not) require you to use tools to manage tasks and projects of all sizes. The challenge is getting everyone on board with the same system. You want something that is complex enough to give you options and flexibility, yet not so complicated and overwhelming that you spend more time learning and using the system than you do getting work done.

At WeRockYourWeb, we’re suckers for Basecamp (and many others are too), but from the research we’ve done, it seems there has been a migration towards Teamwork Projects because it has more features than Basecamp does. Basecamp is straightforward without being too simple that it’s restricting, but if you crave something with more bells and whistles, try out Teamwork Projects. Below are more details about both and you can also learn more in our Project Management Software Reviews.

Teamwork Projects Review (Winner)

Teamwork Projects logoVisit Website

Best For: Project and task management for more experienced users
Ideal Team Size: All company sizes

Teamwork Projects is super easy to use and is very user-friendly. It is similar to Basecamp except it has a few more features including the ability to give tasks priorities and create milestones and invoices among others including tracking time. They also have a desktop timer you can download to your PC or Mac to track hours by project and task. Teamwork Projects can be used in a variety of different ways so you can personalize it based on how you work best. You can view what’s on your plate by checking out the Team Work calendar or see a list in more of an activity log format. It also shows workloads and a snapshot of tasks and milestones that are past due. This is an affordable option for those of you looking for a collaboration tool with basic yet functional project management. If you like Teamwork for project management, it even has its own chat and help desk products so you can keep everything under one roof.

Pros

Cons

  • Free 30 day trial with no credit card required
  • Task templates for easy re-creation of projects and create dependent tasks
  • Used by over 120,992 companies throughout 147 countries
  • Export entire database to a MySQL file (or import Basecamp projects/tasks)
  • Integrate with other apps like Gmail and Dropbox
  • iPhone and Android app
  • No 2-step authentication for login
  • Can crash in certain browsers and operating systems
  • Can be a bit overwhelming for some users and require a learning curve

Pricing

All plans offer a 30-day free trial.

  • Free plan allows 2 projects and up to 10 MB storage,
  • Paid plans starting at $12/mo for 5 projects an 1GB of storage

Video Overview of Teamwork

Coupon

Teamwork occasionally has promotions, find and discuss them on our dedicated Teamwork discount code page.

Read our in-depth Teamworks Projects Review

Basecamp Review (Honorable Mention)

Basecamp logoVisit Website

Best For: Task management for everyday users
Ideal Team Size: Small to mid-sized companies

Looking for a basic, easy to use and straightforward project management tool? Look no further than Basecamp. Basecamp is our primary project management tool at We Rock Your Web. You can track projects and tasks via to-do lists, host written discussions, embed media files (images, videos) and more. What’s great about Basecamp is its simplicity. There are few task and project distractions to pull you off task. Basecamp takes all the email chains in one particular task or topic and strings them together into a discussion or task. Then sends email notifications to your inbox only when a specific task or discussion is relevant to you. Basecamp 3, the newest Basecamp iteration, has the added benefit of giving you additional control over these notifications.

In Fall 2015, after years of feedback from loyal Basecamp enthusiasts, Basecamp released their latest version — Basecamp 3. Initially we stuck with Basecamp 2, but this year finally they released a migration path Basecamp 2, so we are now on Basecamp 3 and couldn’t be happier. If you’re on Basecamp 2 and considering upgrading, see this article for upgrade details. If you’re starting from scratch, you can simply begin with version 3.

Pros

Cons

  • Very simple, straightforward interface
  • Access control available (admins, team members, clients, visitors)
  • Apps for Apple and Android devices and requires no downloads (use in any browser)
  • Create backups to Google Drive or Dropbox
  • View and respond to tasks by email and sync to your Google calendar or iCalendar
  • Data is secure via HTTPS encryption & 2-factor authentication for login (optional)
  • Not many unique features (i.e. colors, priorities, etc.)
  • No recurring tasks or to-do lists

Pricing

Coupon

Get $50 off of Basecamp via this link! You can also see and discuss promotions on our dedicated Basecamp discount code page.

Best for Virtual Team Communications

When you have a virtual team, good team communications is critical to collaboration. Luckily there are more options than ever to do so, but sometimes an important text can be disruptive and scheduling a phone call can be impossible. So virtual team communication tools allow you to do more than email and other forms of communications can. They make up for what’s lacking in not sharing a physical environment together on a day-to-day basis.

Slack is our overall winner for this category for many reasons. Their desktop (and web-browser) app is intuitive and straightforward yet useful. Drag and drop a file into a chat window. Host an impromptu virtual meeting with one of its many integrations. Search conversations and much more! It’s got all the same features of other chat platforms that you know and love but creates a virtual hub to put all your communications in one place.

Slack Review

Slack logoVisit Website

Best For: Virtual team non-verbal communications
Ideal Team Size: All company sizes

Slack is a souped up chat that was started by one of the founders of Flickr. Our team started using Slack in early 2015 for WeRockYourWeb.com and are a big fan of it! You can @mention people (similar to Twitter) to call things to their attention in a private message or on one of the “channels.” You can also search chat history and star important messages. It has a user-friendly interface, and you barely need any training to start communicating and collaborating with your team. We use Slack for those quick questions we have to help eliminate unnecessary emails. It’s also a good tool to use to chat about nonwork-related things and have some fun with your team (including custom emojis)! Lastly, they have a solid privacy policy that made us a lot more comfortable sharing sensitive information than on some competing platforms.

Pros

Cons

  • Use via web browser or desktop app
  • File sharing
  • Integrations with 3rd party apps like IFTTT, Google Hangout, Dropbox, etc.
  • iPhone and Android app
  • Extra security features to ensure secure communications
  • Can switch between multiple Slack teams
  • Low resource usage (small footprint; won’t hog memory)
  • Solid privacy policy
  • Video call feature
  • No project management tools
  • Can not set away message (but has idol or do not disturb feature)

Pricing

Coupon

Our readers get an exclusive $100 off of Slack, just use this link to get started. Discuss this promotion and others on our dedicated Slack discount code page.

Best for Team Collaboration

Team collaboration puts communications, task management, project tools and more all under one roof. Instead of doing one specific task really well, team collaboration tools do a lot of things pretty good. You might sacrifice certain features, but you get the benefit of having an all-in-one product that consolidates everything into one place versus logging in and out of multiple accounts. We picked Asana as the clear winner for the best team collaboration category. Read the full review below for details.

Asana Review

Asana logoVisit Website

Best For: Team collaboration
Ideal Team Size: Small to mid-sized companies
Asana claims to be “teamwork without email” and it is just that. It looks and acts like an email inbox but groups projects with the ability to add due dates, “likes” and stars for essential items in one place. It integrates with a some other third-party sites including Google Drive and Slack. Many well-known organizations like Uber and Mashable use Asana, so that’s a good sign that this tool is pretty popular. However, it does take some getting used to if you are not very tech savvy. There are a number of bells and whistles users can take advantage of, including the ability to create custom themes and shortcuts.

Pros

Cons

  • View progress reports
  • Color code/highlight key tasks
  • Boards feature that allows teams to organize and manage tasks efficiently
  • Web-based so there is no software to install
  • No credit card required for free trial
  • iPhone and Android app
  • Add tasks by email and sync to your Google calendar or iCalendar
  • Overwhelming number of features makes for a steep learning curve
  • Messages are encrypted for security, but there’s no two-factor authentication

Pricing

  • Free forever for up to 15 members
  • Premium Plan is $10 or less per user.

Best for Document Collaboration

When you have a document that needs editing and feedback, it can be a challenge to go back and forth between versions, and confusing knowing which is the latest copy. In addition, sending files as an attachment can get lost in email chains and weigh down your email server space. Enter: GoogleDrive. Widely used by many virtual teams, government agencies, non-profits, and businesses of all sizes. When you have your document hosted on a cloud-based editing platform like GoogleDrive, you have one and only one copy of a document, yet you can go back to restore previous versions if need be. Read about this and other features in the review below.

Google Drive Review

Google Drive logoVisit Website

Best For: Document collaboration
Ideal Team Size: All sizes

Google Drive’s products’ functionality are similar to Microsoft Word, Excel, and Powerpoint. What’s different is you and your team can collaborate on a project together in real-time via the cloud. Members of your team can edit, view and comment simultaneously without worrying about version control. You can share folders and restrict user access through Google Drive as well. Access your documents on the go by downloading the apps onto your computer or mobile device. The downside to GoogleDrive is that you’re unable to secure your data. There is 2-step authentication, but you can never be too sure with Google. It’s important to know that Google offers their tools at no monetary cost to you, but you are giving them the ability to see and use your data for their R&D purposes. So in a way you’re paying with your privacy. Be sure to check you documents’ access levels and be especially careful with sensitive data. We use Google Drive for more active documents and archive older documents to a safer, more private location. (Note: Google Drive was formerly called Google Docs).

Pros

Cons

  • Free to use with lots of free storage
  • Integration with other Google products like Gmail, Hangout, Chat, etc.
  • User access control available to control who can edit and view documents and folders
  • Simultaneous user document editing
  • iPhone and Android apps
  • Data security and privacy may be a concern with Google (read their privacy policy carefully)
  • Requires a Google account (but this also allows seamless integration)
  • No project or task management tools; documents and chat only

Pricing

  • First 15 GB are free, then plans start at $1.99 a month for 100 GB

Best for Large/Complex Project and Task Management

Sometimes a project requires more than just a glorified checklist. There can be lots of parts and complex pieces to the puzzle that all work together. You want to keep a bird’s-eye view of the bigger picture, without getting too lost in the weeds. That’s when you need a more complex online collaboration tool like LiquidPlanner that gives your team more than enough tools to get through the finish line of a project together, on schedule and budget without letting any little details slip through the crack. This tool is ideal for larger corporations with complex project and task structures. Want to know more about LiquidPlanner?

Liquidplanner Review

LiquidPlanner logoVisit Website

Best For: Complex project and task management
Ideal Team Size: Mid to large-sized companies

If you have a larger company or team with multiple layers and moving pieces, LiquidPlanner is a good tool for you. They specialize in “priority-based schedules” which means your to-do list is updated automatically based on the most time-sensitive priority. LiquidPlanner has a time tracker which records how long a task takes you to complete and logs your hours by project. You can also use reports and tracking tools to see how your team can improve its efficiency. They also have an open API (application program interface) for developers, so if you’re a little more tech savvy, you can integrate with other tools. Note that LiquidPlanner is more expensive due to the number of features offered, but it’s worth signing up for a free trial to check out this cool product.

Pros

Cons

  • No credit card required for 30-day free trial
  • Non-profit and education rate discounts
  • Tracks time and get approvals
  • Tracks inefficiencies to streamline future projects, saving the company time and money
  • Add/respond to tasks by email and sync to your Google calendar or iCalendar
  • iPhone and Android apps and API for developers
  • Robust system requires training
  • More expensive than other services

Pricing

All plans offer a 30-day free trial.

  • Paid plans starting at $29/user per month

Best for Cross-Platform Project Collaboration

Change can be difficult, and it can be a challenge to get everyone onboard with a new way of doing things, so the last thing you want to do is cause tension in your team. And sometimes in larger companies, buy off on a less traditional project management tool are nearly impossible. So why not take your take your existing software and systems and integrate them to work together? Thanks to SharePoint‘s cross-platform project collaboration you can do just that. Learn how below.

SharePoint Review

Sharepoint logoVisit Website

Best For: Cross-platform project collaboration
Ideal Team Size: Mid to large-sized companies

Sharepoint is great for companies that use Windows since it’s part of the Microsoft Office suite. Connect with other employees using Microsoft’s technologies like Word, Excel, and Powerpoint. Sharepoint is commonly employed by companies with hundreds of users who need to integrate with existing Customer Relationship Managers (CRMs) and applications like DocuSign. They also offer Share Point Server OneDrive for Business, which syncs files and folders (similar to Dropbox).

Pros

Cons

  • Microsoft brand recognition, support, and easy MS Office integration
  • Was first established in 2001
  • Integration with Yammer for inter-office social networking
  • Windows-based software
  • Can be expensive if you have multiple licenses

Pricing

  • Starts at $5 per user per month

Best for Collaborative Brainstorming

Brainstorming can be a challenge when you’re not all sitting in a conference room together or chatting over coffee. That’s where collaborative brainstorming tools like Trello come in. They allow you to share ideas, manage to do’s and more, visually. It is almost like using a giant whiteboard to post sticky notes, tape ideas, and jot down and assign tasks.

Trello Review

Trello logoVisit Website

Best For: Collaborative brainstorming
Ideal Team Size: Small to mid-sized companies

Trello is a very basic to-do list service you can use to collaborate with team members. There are very limited options as far as assigning tasks, but you can tag “cards” and create alerts and add photos to “boards.” The free version provides most of the same benefits as the gold/upgraded version; however, the functionality is more or less the same. Trello is great for anyone looking for a visual way to virtually brainstorm ideas and display your thoughts in a stream. Think of Trello as an online whiteboard with a bunch of high-tech sticky notes.

Pros

Cons

  • Easy to sign up, no credit card required
  • Clean, simple layout with easy to understand instructions
  • Share links to boards and invite outside members to view or collaborate
  • Easily print your boards to PDF for future reference in physical format
  • Drag and drop functionality and stickers to enhance boards
  • Very limited in capabilities
  • Exports only available in business/paid class
  • Some security vulnerabilities

Pricing

  • Free for up to 10-megabyte card attachments
  • Plans start at $8.33 a month (when paid annually) for 250 megabytes of attachments plus additional features.

Other Project Management Tools

While these products did not rank amongst our winners for online collaboration tools, they are worth your review and consideration. Depending on your needs, they may be a great fit for your team.

Glip Review

Glip logoVisit Website

Best For: People or small teams who want to eliminate email clutter
Ideal Team Size: More than one person (groups)

Owned by RingCentral, one of our top picks for best online fax companies, Glip offers many of the same features you’d expect from the other online task management tools. But for that reason, we didn’t see any compelling reason to include them in the top choices. However, RingCentral is a reputable company that has been around since 2003, so you can trust that they put out good solid products. We just wish they had done something to differentiate it from the others in this space. And we couldn’t find many things to say about it – good or bad. So if your goal is to clean up the clutter of your inbox among team members and you like to see things in a clean, visual way, this might be a good fit for your group.

Pros

Cons

  • Super easy to get started with one-click single sign-up (no credit card or additional info needed)
  • Free for unlimited users and posts/storage
  • Integrates with other online collaboration tools mentioned above including Asana, Google Docs and around a dozen other popular services
  • Calendar view lets you see what’s coming up at a glance
  • Has its own chat system integrated
  • Clean, simple interface and good overall user experience
  • Web-based so no download needed (but desktop and mobile apps available)
  • Offers many of the same features as the other project management tools and nothing sets it apart from the pack (other than pricing which is free)
  • No phone or email support (just ticket request form and online FAQ section)
  • No email verification upon signing up and/or notifications
  • Can’t customize profile
  • No 2-factor authentication for security

Pricing

  • Free for unlimited posts, storage and users and 500 minutes of video,
  • Paid plans are $5-10 per person per month for additional video minutes and support

Sococo Review

Sococo logoVisit Website

Best For: Virtual team communications that need personal interaction
Ideal Team Size: All company sizes

Sococo falls short in technical and privacy capabilities, but it does give your team the ability to be all in the same (virtual) office space together. It’s visual chat paired with virtual reality. Logging into its online workspace is like coming to work in the morning! But because it has limits on certain features like spell check, saved conversation history, and some technical glitches, it falls behind Slack. It’s also pricey and Sococo’s privacy policy is not ideal and it lacks security features. But, Sococo is great for those of you with office withdrawal that need to feel like you are working with another human in real time and see them in their “office.” It creates a virtual workspace for teams to connect as if they were in a real brick and mortar building. Each team member gets their own “office” which even has a door you can shut to have privacy. It’s a great way for teams to bond, have a spur of the moment meeting (or virtual happy hour) and see who is “in the office” (or online and available).

Pros

Cons

  • Fun virtual office environment
  • Hold meetings and individual discussions in private offices or conference rooms
  • Real time, instant audio or video conferencing
  • Chat capabilities
  • Dial into phone lines for conference calls
  • Screen sharing capabilities
  • iPhone app only (Android soon!)
  • Available as software download or through browser (Chrome only)
  • No file sharing or spell check in chat windows
  • Video conference software is spotty
  • Not available in Firefox
  • No project management tools
  • High resource footprint because of its complex graphical interface (i.e. memory hog)
  • Compromising privacy policy (i.e. not enough restrictions on what happens to, or what they can do, with your data)

Pricing

  • Free for individual users up to 4 people per room
  • Company $15 per user/month (includes a number of other features)

Wrike Review

Wrike logoVisit Website

Best For: Longer term projects that have dependents and sub-tasks
Ideal Team Size: Mid to large-sized companies

Founded in 2007, Wrike has had more than 8,000 paid users using their collaboration platform since its inception. They have a tutorial that walks you through how to use the tool upon logging in for the first time and no credit card is required to sign up. You can add multiple tasks and projects without having to assign a person or due date. Once things start to pile up, you can view the big picture via a timeline. Tasks and projects can also be viewed by due date or last modification. The paid versions include more bells and whistles like time tracking and branded workspace. There’s a little bit of a learning curve, but it’s pretty straight forward once you get adjusted to everything. There are even keyboard shortcuts, if you want to get more advanced. We don’t like that you must have Flash installed to use the tool but other than that, it’s a great product, especially perfect for those who are fans of Gantt charts!

Pros

Cons

  • Reports to track performance
  • iPhone app available
  • Ability to adjust notification settings
  • Lots of integrations with popular tools and apps
  • Customizable dashboard to include widgets that are useful to individual users (and upload your profile photo)
  • Requires Flash Player to run
  • Lots of up-selling
  • No 2-factor authentication

Pricing

  • Free for up to 5 users and up to 2 GB then
  • Paid Plans are $9.80-$24.80 per user per month for additional features
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Should I Use More than One Collaboration Tool?

Think about what you’ll be using your online collaboration tool for. All these products offer various benefits, and you may find that using a combination of these services will work best for you. For example, we use Google Drive, Slack, and Basecamp on a regular basis. Finding the optimal combination of these products to meet your teams’ needs is key.

Security and Privacy for Your Virtual Team

Whether you are a company or individual, your data is at risk of being hacked or lost. It’s important to take advantage of the security and back up features these online collaboration tools offer. Some are integrated automatically while others require a manual or more proactive approach. No matter what, make sure you aren’t at risk for hacks or server crashes. And read their privacy policies carefully to learn who has access to your data and what’s being done with it. You may be surprised

Additional Resources and Tips

We Rock Your Web’s founders, Alex and Michelle, share some more tips on working together and managing a virtual team on the Work Talk Show podcast. You can also read some of their advice in our article on tips for managing your virtual team.

Below are some additional online collaboration tools that you may want to consider for your team.

  • Time Doctor – employee time tracking.
  • Facebook Break Room – a private group we set up for sharing fun links.
  • Google Hangout – video auto-switching/effects.
  • FreshBooks – cloud accounting, send invoices, track time, capture expenses.
  • Skype – video conferencing/chat/get your own # (good for travel).
  • Join.me – super simple screen sharing.
  • Jing – screen capture anything (presentations/podcasts) & sharing.
  • Voxer App – voice texting/walkie-talkie.

What Online Collaboration Tool Do You Use?

What tips do you have for collaborating online? Do you have a favorite software or tool?

Sadie has acted as the email marketing coordinator and web designer for one of the world's largest travel companies and managed social media for dozens of major brands. She has a breadth and depth of web and marketing knowledge that reaches far and wide. She loves all things Mac and keeping up with all the latest web trends.

Leave a Reply

77 Comments on "Online Collaboration Tools: Slack vs Basecamp vs Trello vs Asana vs Teamwork vs Wrike & More!"

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Sara L
Sara L

What’s involved in the Basecamp 2 to 3 upgrade? We’re currently on Basecamp 2 and are worried that we will lose some of our content if we sign up for Basecamp 3. Also, in regards to Basecamp pricing, is it correct that Basecamp 3 cost $50 a month more than Basecamp 2? This is all very confusing, since from what I can tell they are still fully supporting both versions.

Alex Schenker
Admin
Alex Schenker

Hi Sara,

We just updated the article with details on the Basecamp migration process. Essentially, there is now an upgrade option available that will migrate your data from Basecamp 2 to Basecamp 3. Our team accomplished this successfully just the other month. It’s also true that version 3 is slightly more expensive, but given the new features and the fact that the 37signals team is now exclusively focusing on Basecamp 3 development, we felt it was the right time to upgrade. Good luck and let us know what you decide!

Verus
Verus

Hi Sadie. Have you come across Brightpod app – a kanban style project management app designed for digital marketing teams. If you ever do an article on marketing tools do let me know. I’ll set you up with a free trial version. You’ll love it 🙂

Jessica
Jessica
Hi Sadie and thank you so much for your article! You have some really great feedback and comparisons about features. It is difficult to find a one size fits all solution on the market, but it does actually exist 🙂 I would love to introduce you to Taskworld. Named as one of the top task/project management & communication software tools by software review giant, Capterra, recommended in Tech Crunch, Huffington Post and Forbes, Taskworld is offers an all-in-one platform with robust project and task management, collaboration, communication/chat and overview and analytics tools, with intuitive design and easy onboarding – all… Read more »
bytesandbeans
bytesandbeans
I have a small company but we do a ton of enterprise projects, so we have a very fast paced environment. We have been using a group of apps, that luckily we have been able to sync to work together thanks to their programming interfaces (API). We use Trello as our Project Managent tool, we have it linked to slack so different team members get notified when their projects are changing. We use Slack for all our communications, since we are a bunch of engineers we are always on the go we need that mobility and being able to track… Read more »
Jess
Jess
This is a very useful thread and I hope it’s still active. We are currently looking at revamping our Intranet with SharePoint and are considering using it for enhanced collaboration, however I’ve been using Basecamp with our development supplier and find it really easy to use and it helped our project communications immensely. Our organization has chosen Asana as the team collaboration tool, so I am trying that out before deciding on which one to adopt. I don’t like the way Asana has limited formatting with conversation threads. I also don’t like the way Asana doesn’t have other lists except… Read more »
Tim

You guys should add Avaza to this comparison.

It has the functionality equivalent of Trello + Asana + Harvest + Freshbooks, integrated in one product, at a price less than any one of them.

Thomas Zickell
Thomas Zickell

Wrinkle is my favorite.

Kimberly Alt
Admin
Kimberly Alt

Thanks Tim, we’ll look into adding the company in our next audit for this article!

Tom
Hello, Sadie! I’m testing diffent services for my project management and team collaboration needs and this article was a good read. I use Google Drive and Telegram for most of my collaboration needs. I tried Asana in the past for project management but it didn’t work off-line at the time and that was a deal-breaker to me, but now that it supports off-line mode I will give it a try again combined with Trello – this one exclusively for brainstorming. Talking about Telegram Messenger, I think you missed it in your article, it is a great tool that has been… Read more »
tref81
tref81

Good roundup! How robust/useful would you say these tools are for SMEs in construction, where at enterprise scale there’s traditionally a lot of emphasis on proprietary tools like Oracle Primavera (scheduling) or ARM (risk management)? The pricing plans here seem typically much less than several tools that aren’t mentioned, such as Wrike or Clarizen. Also one gets the feeling the projects envisaged here are product launches, app development, etc. rather than multi-disciplinary construction work. Any thoughts?

Royden James
Royden James

Another one to add to the list would be Favro from the guys from Hansoft. In my opinion it takes all the good things from trell, slack and google drive and puts it all together in a comprehensive great looking package. Packed with enterprise level features for a less than 8 bucks, as well as a free version, this would be my top choice.

CatLover35
CatLover35

Wouldn’t it be easier to user Bitrix24, which is free and is just like having Slack+Asana+Google Drive in one?

Ashley Jessen
Ashley Jessen

Not quite in the same league but a brilliant tool for agencies is Toggl. Loving it at the moment. So easy to record where your time is spent and it links with Asana and Trello and others too.

Anne Watkins
Anne Watkins

Hello Sadie, Just wanted to let you know I will be bringing this comparison to our organization as we prepare for a major project. We are reviewing project management software as a preliminary step. When I got the to bottom of the comparison, I was delighted to see that it is Sadie Cornelius who is married to my neighbor’s son. Small world. Anne Watkins

Steve Dosan
Steve Dosan

In addition to above mentioned tools, you may also try a R-HUB web conferencing server for all your online collaboration needs.

Don Droga
Don Droga

How many people would use Slack if it was web based only not an app?

Kimberly Alt
Admin
Kimberly Alt

With Slack you can use it in your web browser. Our team uses Slack and a few of the team members use it in their browser so it doesn’t take up space on their system.

Don Droga
Don Droga

Asana seems like it just has task lists, no ability to delegate and a chat feature. Looks very basic!

Just another guest...
Just another guest...

We use Asana at work and you can assign tasks to people, it’s great for our 8 person team. One person handles clients and then types up tasks and assigns them to each person, and we all just carry on doing our work. Definitely room to improve but it has changed how our office operates drastically in the past 2 months. Plus it’s free.

Don Droga
Don Droga

Cool.

still_dreaming_1
still_dreaming_1
At the time I tried Basecamp it was extremely limiting. I tried a few other project management services, but they all forced you into a specific workflow that did not give you the flexibility to have projects progress in the order things actually happen in. Asana combines being easy to use for the basic features with having lots of extra features without losing flexibility. You can organize your projects however you want and create your own workflow. I prefer to use Asana without integrating it into something like Slack because I think it is beneficial to try to force as… Read more »
Steve at Bizgro
Steve at Bizgro

Our team didn’t like using Asana and it didn’t have controls to force users to enter certain fields (like the due date). So we stopped using Asana. On the other hand, Slack was adopted quickly and loved but we had to can it because stuff was everywhere and impossible to measure and manage. Slack by name and Slack by nature. People do have their head in the clouds when they think one cloud software will solve all their problems.

Kimberly Alt
Admin
Kimberly Alt

Great insight! Glad to hear that Asana is working well for you and your team!

Hairdryer
Hairdryer

We just started using DayViewer looks like it is more of a calendar based planner but has a pretty thorough team working & collaboration feature and is easy for our office to pick up and use, we manage small projects and appointments on there.

bernhard
bernhard

In the slack cons section:
> No “idol” status (when you are inactive) probably is meant to say:
> No “idle” status (when you are inactive)
In the pros section:
> iPhone app only
which would actually be a con. But luckily it’s a misinformation, since there is an Android client for slack.

Kimberly Alt
Admin
Kimberly Alt

Whoops! Thanks for being our second pair of eyes! We have updated both of these items!

bernhard
bernhard

Thank you for your reply, Kimberly! Unfortunately, I don’t see any amendments to the article in the mentioned sections. I.e. it still says “idol” instead of “idle” and the fact that slack exists for Android, too, still isn’t mentioned.

Kimberly Alt
Admin
Kimberly Alt

Sometimes it takes a little time for the updates to show up. They are showing up for me now. Hopefully the version you are seeing is updated as well! 🙂

Fenbsion K
Fenbsion K

Great read and a splendid effort there Sadie. I was wondering if Evernote is included? As its my personal favorite when collaborating work on documents.

Gail Gardner
Gail Gardner

Trello is brilliant for creating unique processes for managing teams, projects, or resources. I know that many new users see it as “just a to-do list”, but it can be so much more.

Junaid Malik
Junaid Malik

What I need is any of these collaborative project management tools to be able to maintain a list of inventory and I can create tasks on individual inventory items and then collaborate.

AF

Your pricing for Asana is incorrect. It is free for up to 15 users and includes unlimited projects. I highly recommend it for project management.

eayaz.com
eayaz.com

Our company just went through a few different competitors in this space, and we are ultimately using Teamwork – however – I personally use Trello and i LOVE it. I mean, I like it so much that I won’t abandon it. Something that makes your life so easy and works so well that you won’t give it up when your company agrees to pay for another solution, I think, speaks for itself.

Martin Walsh
Martin Walsh
Sorry, but quite a bit of misinformation on here. SharePoint 2013 as part of Office 365 is cloud based and works in any browser; IE, Chrome, Safari & Firefox and on any MAC or PC. As part of Office 365 it’s not expensive. From as low as $5.61 per user per month on the Office 365 plan you get enterprise class email, 50Gb per user email storage, SharePoint with 1TB storage, Skype for Business and HD conferencing etc. Office 365 offers better than enterprise class administration and management tools which Google does not offer from compliance to data retention, device… Read more »
Jim Butt
Jim Butt

I’m going to agree here that MS suite from OneDrive to SharePoint to OneNote, augmented with almost any sort of chat would seem to squash Slack or any pure-play chat/doc-sharing tool in its tracks for enterprises already invested in MS tools. If MS integrates a bit more with Outlook or Skype, this game is over.

Carl Walsh
Carl Walsh

Yeah, I was surprised that OneNote wasn’t listed as a digital whiteboard tool. I’ve pretty much stopped using Word and PowerPoint and OneDrive at work because OneNote can accomplish most of that. You can also use OneNote as a lightweight To Do tracker for small teams if you use the To Do tag.

With Microsoft Teams, Slack might really be on the way out.

Steve at Bizgro
Steve at Bizgro

Microsoft, Google and Facebook have grown so big themselves that I wonder if they remember – or care – how to develop software to help small business grow.

Andreas Duess
Andreas Duess

Talking about misinformation, is this a Microsoft commercial? Google does not “own all your files”, data retention is on par and spam protection is the best there is. Document fidelity across all devices, Mac and PC, tablets and phones, is excellent.

Hoo Dis Is
Hoo Dis Is

This is the correct answer for teams trying to get any amount of real work done, efficiently.

Noah Tepperman
Noah Tepperman

Good read – thanks. I’d be interesting in knowing the top competitors for each category too, so I can see a) who they are and b) how you’ve classified which platform (still figuring out the lay of the land here).

Kimberly Alt
Admin
Kimberly Alt

Great recommendation Noah! We will consider adding that to our article in the future. In the mean time, if you have any questions about the software or want to know what might be best for your team, feel free to ask. Just give us a little background on your needs and we can try our best to help!

KimDJohansson
KimDJohansson

Surprised you didn’t mention Kanban Tool – I’d definitely put it in Team Collaboration and Collective Brainstorming categories. We recently started using it at my company and it really boosted up our work – quite a decent teamwork software.

Rahmathullah
Rahmathullah

Can you please mention its company URL. When I tried Googling, it lists many different Kanban Software.

Diane
Diane

Thanks for a very informative article. I’m thinking of using Trello myself. May I ask what you mean by “some security vulnerabilities”? Is similar to ASANA’s “Messages are encrypted for security but there’s no two-factor authentication” or is there more to it?

Mandy Ross
Mandy Ross

Thanks for the honorable mention for Sococo – especially right next to Slack! That’s quite an honor. It’s interesting that we ended up as a Slack competitor – we are actually avid users of their tool as it fits in neatly to where our chat functionality ends, so we consider it more of a complementary part of our team’s workflow. Give them a try as a set – I think you’ll like how they work together!

Alex Schenker
Admin
Alex Schenker

Thanks for your feedback Mandy. The other issue we had with Sococo was a concern for privacy and data protection. We asked your support team multiple times to address gaps in your privacy policy to no avail – that is the ultimate reason we switched to Slack.

Mandy Ross
Mandy Ross

Hey Alex, we are working on a Slack integration right now, and are kicking off a pilot program. Would you be interested in participating?

Mandy Ross
Mandy Ross

Hi Alex – thanks for passing this along. You may have noticed that we recently merged with another company called Postwire, which brought us a new Executive team and a brand new Customer Success team. As part of this change and renewed focus on customer concerns, the privacy policy is being revised based on feedback we received last year from users such as yourself.

We are also redesigning the product completely, so that it will be browser based and much more lightweight, with overhauled UI. I’d love to give you a sneak preview of our beta if you’re interested!

Meanu Normia
Meanu Normia

Hi Sadie! Its an awesome review. Have you reviewed Proofhub? Our team is using its trial version and we might be buy its subscription as we are happy with its performance. I will try to compare Proofhub with these tools.

Liz lifedreaming
Liz lifedreaming

Thanks for putting me on to Proofhub. I’m about to manage a multi million dollar project over 2016 and Proofhub has a lot of features I like. I was delighted with the clean and visual interface. Now all I have to do is find a good vid conferencing tool to integrate into it.

Kimberly Alt
Admin
Kimberly Alt

Hi Liz, if you’re still looking for a video conferencing tool to use, check out this article. It may help you see some of the key differences. https://www.werockyourweb.com/joinme-vs-gotomeeting-vs-webex-vs-bluejeans-vs-zoom-vs-skype-vs-adobe-connect-vs-teamviewer-vs-uberconference-vs-anymeeting-vs-fuze/

Therese
Therese
Hi I work Teamwork. Thank you for your review we always appreciate feedback. I just want to point out that here at Teamwork we offer 24/7 customer assistance from our offices in Ireland and Australia and our average response time to customer queries is 10 minutes. We have award winning global customer service through phone, email and live webinars. We pride ourselves in customer support and even have our own customer helpdesk software, Teamwork Desk. We fully support all modern browsers and even some legacy ones, on desktop and on mobile. If you could link me to where you are… Read more »
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