Best Scanner: Fujitsu ScanSnap ix500 vs Epson ES-400 vs Canon ImageFormula DR-C225

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Is your paper recycling bin overflowing on a regular basis? Are you tired of hassling with a ton of paper documents and filing systems at your office?

Our experts review the top scanners so you can focus on uncluttering your office, organizing your data, and feeling good about saving those trees.

Article Overview

What Is DPI?

Before we get into the reviews, we think it’s important to explain a little more about DPI.

DPI refers to the dots per inch (similar to the resolution on a TV or monitor). 72 DPI is standard for web and 300 is typical for print.

Anything over 300 is better quality but will output a much larger file (doubling the resolution quadruples the file size) size so it’s not recommended unless you are scanning highly detailed sources like film negatives and slides. Higher DPI also slows down the time it takes to scan a document. For example, a 1200 DPI page could take over a minute where as 300 DPI scans in a matter of seconds.

The output image resolution we provide in the specs for each scanner lets you know the available DPI range.

Best Desktop Scanner Reviews

In this article, we’ve focused on medium-level output scanners for office environments. If you’re looking for a scanner that’s a bit heartier, some of our top picks also offer higher-grade models that are excellent for heavy-duty scanning needs.

Fujitsu ScanSnap iX500 Scanner Review

Fujitsu ScanSnap iX500#1

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The Fujitsu ScanSnap iX500 Scanner for PC and Mac is our top pick for the best document scanner. This color scanner has the largest daily capacity for heavier workloads out of our other reviewed scanners and offers among the highest page per minute scanning rates.

It also has a generous fifty-page automatic document feeder and a built-in GI microprocessor that allows for PC-less scanning. This allows scanned documents to be sent directly to both iOS and Android mobile devices.

The Fujitsu ScanSnap even features an automatic receipt and business card recognizer, which allows you to quickly compile data into appropriate databases.

Pros

Cons

  • Extremely easy-to-use interface
  • PC and Mac compatible
  • Fast scanning at 25 ppm (pages per minute)
  • Scan to a ton of apps, including Dropbox, Google Drive, Word, Excel
  • Wi-Fi or USB enabled, Network capable
  • Scans to ScanSnap Cloud
  • Syncs with mobile devices
  • One-button PDF creator
  • Automatic receipt recognition
  • Scans and organizes business card information
  • Heavier than many similar scanners
  • Difficult to locate customer support information on website (but they do offer live chat)

Pricing & Tech Specs

  • Price:  $989.91
  • Warranty: one year
  • Double-sided scanning
  • Pages per minute: 25 (color)
  • Paper tray capacity: 50 pages
  • Documents per day (recommended): 4,500
  • Output image resolution: 600 dpi (dots per inch, higher is better; see What is DPI? above for details)
  • Maximum paper length: 34 inches
  • Weight: 6.6 lbs
  • Dimensions: 11.5″ x 6.3″ x 6.6″

Video: Everything You Need To Know About The Fujitsu ScanSnap iX500 Desktop Scanner

Watch how the Fujitsu ScanSnap saves you time and helps you go paperless!

Epson WorkForce ES-400 Review

Epson WorkForce ES-400 Scanner#2

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Our number two pick for the best desktop scanner is the Epson WorkForce ES-400 Duplex Document Scanner. Like our winner, the Epson is PC and Mac compatible, scans to the cloud and easily syncs with mobile devices. Its lower price and rapid scan speed makes it a great choice for home offices.

What kept the Epson out of our top spot? While speedy, it doesn’t handle quite the daily workload that the Fujitsu can and the image resolution is a little lower. Also, if you want to connect to an office network via WiFi, you’re out of luck—unless you purchase the network interface unit, which will run you an additional $300! Still, the price is hard to beat for the number of features and level of functionality you get.

Pros

Cons

  • Mac and PC compatible
  • Fast 35ppm scanning
  • WiFi-enabled
  • Syncs with mobile devices
  • Scans to cloud
  • Ability to scan to apps, including Word, Evernote, Excel, etc.
  • Automatically recognizes receipts and business cards
  • Good customer support reputation
  • Interface not as easy as our #1 pick
  • Doesn’t include WiFi network capability
  • Daily recommended output is fewer pages than our #1 pick

Pricing & Tech Specs

  • Price:  $249.99
  • Warranty: one year
  • Double sided scanning
  • Pages per minute: 35
  • Paper tray capacity: 50 pages
  • Documents per day (recommended): 4,000
  • Output image resolution: 300 dpi
  • Maximum paper length: 36 inches
  • Weight: 8.1 lbs
  • Dimensions: 11.6″ x 6.6″ x 6.3″

Kodak ScanMate i1150 Review

Kodak ScanMate i1150#3

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The Kodak ScanMate i1150 document scanner takes our third spot as best scanner. This scanner is an excellent choice for offices that need extremely speedy but lower volume scanning. Its special technology allows for a whopping forty pages per minute scanning for your first ten documents, making it a great option if you need to scan documents for waiting customers or last-minute needs.

It also has a barcode reader and a convenient slot for small plastic cards like a driver’s license.

What are its downsides? The Kodak ScanMate i1150 isn’t WiFi enabled and doesn’t sync with mobile devices, and it’s significantly heavier than many similar scanners.

Pros

Cons

  • Windows and Mac compatible
  • Intuitive interface
  • Exceptionally speedy scanning for first ten documents
  • Fast default scanning at 40ppm
  • Network capability
  • Separate slot for embossed cards
  • Better warranty than most
  • Three-year warranty
  • Excellent customer service
  • Not WiFi enabled (doesn’t sync with mobile devices)
  • No automatic receipt recognition
  • Recommended daily output is far fewer pages than our #1 pick (but same as our #2 pick)
  • Larger and heavier than our top two picks
  • Can’t automatically import files into specified apps

Pricing & Tech Specs

  • Price:  Check Amazon for availability
  • Warranty: three years
  • Double sided scanning
  • Paper tray capacity: 50 pages
  • Pages per minute: 40ppm
  • Documents per day (recommended): 3,000
  • Output image resolution: 100 to 1,200 dpi
  • Maximum paper length: 34 inches
  • Weight: 9.3 lbs
  • Dimensions: 14.6″ x 11.2″ x 9.7″

Best Scanners By Category

In addition to our top three picks for best scanners, we’ve broken down our other top choices based on categories, in case you’re looking for a more specific scanning need. Click one of the options below to jump to a specific “Best Of” category or just keep reading on!

Portable | Photo | Flatbed | Mobile | Printer-Scanner Combo

Best Portable Scanner: Brother DS-620 Review

Brother DS-620 ScannerView on Amazon

When it comes to versatility, it’s easy to see why the Brother DS-620 Mobile Scanner wins as our best portable document scanner. At an extremely affordable price, this scanner is capable of scanning anything from business cards to 8.5 x 14” documents.

Powered via a USB connection, this scanner doesn’t require batteries or an additional AC power supply, which makes it even more portable — and it fits easily into a briefcase! You can save your scanned documents in a number of applications and file formats, including PDF and JPEG. This portable scanner also comes with PageManager, which allows users to organize scanned files as well as edit, save and send them.

Pricing & Tech Specs

  • Price:  Check Amazon for availability
  • Warranty: 1 year
  • Windows and Mac OS
  • Pages per minute: 8
  • Output image resolution: up to 1,200 dpi
  • Weight: .88 lbs
  • Dimensions: 11.4″W x 2.1″D x 1.4″H

Best Scanner For Photos: Canon imageFORMULA DR-C225 Review

Canon imageFORMULA DR-C225View on Amazon

If your office needs to scan photos as well as documents, we highly recommend the Canon imageFORMULA DR-C225 scanner. In addition to a ton of great scanner features (25 pages per minute, WiFi-enabled, cloud scanning, software that syncs with apps, etc.), this scanner has an impressive array of photo features. The Canon imageFORMULA DR-C225 straightens and removes shadows from scanned images, detects color documents and photos in mixed batches and automatically adjusts the output resolution for optimal image quality.

This scanner has a couple of potential drawbacks. It doesn’t sync with mobile devices and doesn’t handle as much daily volume our top document scanner picks.

Pricing & Tech Specs

  • Price:  $549.99
  • Warranty: 1 year
  • Windows and Mac OS
  • Double sided scanning
  • Paper tray capacity: 50 pages
  • Documents per day (recommended): 1,500
  • Pages per minute: 25
  • Output image resolution: up to 1,200 dpi
  • Weight: 5.95 lbs
  • Dimensions: 11.8″W x 6.1″D x 8.7″H

Best Flatbed Scanner: Epson Perfection V600 Review

Epson Perfection V600View on Amazon

If you prefer a flatbed scanner, the Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner is our top choice. The Epson Perfection V600 does a great job scanning documents, but its real “wow factor” is in scanning photos, negatives, slides and film—with 6400 x 9600 dpi resolution!

Features include: the ability to remove tears and creases with both film and prints, one-touch color restoration, and Arcsoft Photostudio. When scanning documents, you can use the Epson Perfection’s Optical Character Recognition (OCR) software that easily converts them into editable text. You can also scan to email, create PDFs, and more.

Pricing & Tech Specs

Best Mobile Scanner: Tiny Scanner Review

Download iOS App

Are you on the go frequently and need to scan something quickly? The Tiny Scanner smartphone app lets you scan documents from your phone. It’s pretty cool. All you do is take a picture and the app is able to straighten it and make it look more like a scanned document than a photo of the document. You can also password protect so people can’t access your scans. It saves all the scans in the app and you can create folders to organize them. You can also upload an existing photo to turn into a scan. Tiny Scanner works well, and best of all, it’s free. The only downside is that it is limited with the number of apps it integrates with.

Best Printer Scanner Combo: Canon PIXMA MX922 Printer Review

Canon PIXMA MX922 PrinterView on Amazon

This printer scanner combo lets you use AirPrint on any compatible iPhone, iPad or iPod touch. This printer scanner also has the ability to fax. With its 35 sheet document feeder you can copy, scan and fax quickly without feeding them in one page at a time. It can also print double-sided without flipping the page over manually. This Canon printer is also Google Cloud Print capable, meaning you can print from anywhere using the app.

Price & Tech Specs

  • Price:  $379.99
  • Warranty: 1 year
  • Windows and Mac OS
  • Weight: 25.7 lbs
  • Dimensions: 19.4″W x 15.6″D x 9.1″H

Infographic: How To Organize Your Office For Maximum Productivity

Learn how to increase your productivity while minimizing paper and clutter on your desk with this Infographic.

Infographic: How to Organize Your Office for Maximum Productivity

Save Trees, Time, And Money

Office scanners are best bets for a wide variety of businesses—commercial, government, physicians, attorneys and many more. A study by Purdue University found that a single attorney can go through up to 100,000 sheets of paper in one year alone (that’s 12 40-foot tall trees)!

Not to mention the carbon footprint this leaves, and all the manpower to keep track of it all. With today’s software and technology, there’s no need to be dealing with so much paper. Consider the benefits versus the relatively low cost of purchasing an office scanner. Digitized workspaces are more efficient, and can be searched, indexed, and organized in seconds by team members across your organization.

OCR Makes Your Scanned Text Editable And Searchable

Scanners with OCR (Optical Character Recognition) are able to digitize text, which means you’ll be able to sort, edit, and manage text from a scanned document just like you could a document typed into a word processor like MS Word. Typically though it’s just a software bundle that’s included, so if your scanner doesn’t support OCR out of the box, don’t fret. There is plenty of software out there that will do the trick, such as Adobe Acrobat DC.

Stack of receipts (caption: Best Receipt Organizer)Reduce Clutter Further With A Receipt Scanner

Staying organized in the office doesn’t end with just scanning full-sized documents. You can also take your clean up and digitizing a step further with a receipt scanner.

And once you’re done scanning all those papers and filing them away electronically, you can scrap your paper trail safely with a paper shredder.

Got advice for offices that want to go paperless? 

About The Author:

While attending the University of North Carolina at Chapel Hill’s graduate school for journalism and public relations in the late 1990s, Sally began a long career researching and writing about business, technical and scientific topics.

Her decades of experience as well as a passion to stay on top of the latest online tools and resources combine to help small businesses (and freelancers like herself) flourish. Her work has appeared in many notable media outlets, including The Washington Post, Entrepreneur, People, Forbes, Huffington Post, and more.

We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for us to earn fees by linking to Amazon.com and affiliated sites.

Disclaimer: This website contains reviews, opinions and information regarding products and services manufactured or provided by third parties. We are not responsible in any way for such products and services, and nothing contained here should be construed as a guarantee of the functionality, utility, safety or reliability of any product or services reviewed or discussed. Please follow the directions provided by the manufacturer or service provider when using any product or service reviewed or discussed on this website.

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